Police Records Clerk

Overview
The Berkeley Police Department is seeking a detail-oriented, organized, and dependable individual to serve as a Police Records Clerk. This position is responsible for processing, maintaining, reviewing, and releasing police records and related documentation in accordance with departmental policies, applicable laws, and confidentiality requirements.

The Police Records Clerk provides essential administrative support to department personnel, law enforcement agencies, courts, and members of the public. The successful candidate must demonstrate strong computer skills, accuracy in data entry, sound judgment, professionalism, and the ability to handle sensitive and confidential information.

This is a civilian administrative position and does not carry law enforcement authority.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Receive, review, process, and maintain police reports, arrest records, records requests, and related documentation.
• Enter, update, verify, and maintain information in the Department’s Records Management System (RMS) and other authorized databases.
• Ensure the accuracy, completeness, and consistency of records and data entries.
• Organize and maintain physical and electronic files in accordance with applicable retention schedules.
• Retrieve and enter criminal justice information into authorized local, state, and federal systems, as permitted.
• Process requests for police reports and public records in compliance with applicable laws, including state public records and Sunshine Law requirements, as applicable.
• Review records for confidential or restricted information and ensure appropriate redaction before authorized release.
• Respond professionally to inquiries from the public, attorneys, insurance companies, law enforcement agencies, and other authorized parties.
• Review reports for accuracy, completeness, and compliance with departmental standards; communicate necessary corrections to appropriate personnel.
• Maintain logs of records requests, disclosures, and related transactions as required.
• Assist with statistical reports, crime data summaries, audits, inspections, and accreditation documentation.
• Coordinate with courts, prosecutors, and other agencies regarding records requests, subpoenas, and legal documentation.
• Prepare certified copies of records when authorized and assist with correspondence and other administrative duties.
• Maintain the confidentiality and security of sensitive law enforcement and criminal justice information.
• Perform other related duties as assigned by supervisory personnel.

Required Knowledge, Skills, and Abilities

The ideal candidate will possess:

• Strong attention to detail and a commitment to accuracy.
• Effective written and verbal communication skills.
• Proficiency in computers, data entry, word processing, spreadsheets, and database applications.
• The ability to organize, prioritize, and complete multiple assignments within established deadlines.
• The ability to understand and follow policies, procedures, records retention requirements, and applicable laws.
• The ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
• Professional customer service skills and the ability to communicate effectively with employees, law enforcement personnel, and members of the public.
• The ability to work independently and collaboratively in a team environment.
• The ability to learn and operate records management systems and criminal justice information databases.

Minimum Qualifications

• High school diploma or GED required.
• One (1) year of clerical, administrative, or office experience preferred.
• Experience in records management, law enforcement administration, public administration, or a related field preferred.
• Basic computer proficiency, including word processing, spreadsheets, and database applications.
• Valid driver’s license, if required by departmental policy.

Equivalent combinations of education, training, and experience may be considered in accordance with departmental policy.

Special Requirements

• Must successfully complete a background investigation and meet applicable security clearance requirements.
• Must maintain strict confidentiality of law enforcement and criminal justice information.
• Must comply with applicable federal, state, and local laws, as well as departmental policies and procedures.
• Must maintain the accuracy, integrity, and security of all records and data.
• May be required to complete Criminal Justice Information Services (CJIS) training, certification, or equivalent security training, as applicable.

Supervisory Responsibilities: This position has no direct supervisory responsibilities over full time employees.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

License/Certification:

• Driver's License (Preferred)

Security clearance:

• Confidential (Required)

Ability to Commute:

• St. Louis, MO 63134 (Required)

Ability to Relocate:

• St. Louis, MO 63134: Relocate before starting work (Required)

Work Location: In person

Salary : $20