Management Analyst- Real Estate, Facilities and Housing

Essential Functions Include:

The information provided below encompasses the essential functions and capabilities linked with this position.

Duties and Responsibilities

The individual in this position is expected to engage in the following work-related activities.

• Supports development and administration of department projects through budget development, monitoring program progress, and conducting related analysis.

• Meaningfully participates in setting the strategic direction of the organization and planning long- or short-term objectives.

• Serves as liaison between the Real Estate, Facilities, and Housing Department and other City departments and outside agencies; maintains regular and substantial contact with others outside own workgroup, including the general public, vendors, partners, and leadership level employees. Contacts usually involve discussions and/or resolving problems related to policies and programs or the exchange of highly complex or confidential information; substantial sensitivity, discretion and cooperation required; usually follow-up action is needed.

• Responsible for developing recommended budget for the Real Estate, Facilities, and Housing Department, with minimal restrictions/prescribed parameters. Has accountability for all expenses within an organizational unit and reporting concerns regarding meeting budget goals.

• Assists in developing policies, budget and program goals/objectives.

• Responsible for direct oversight of staff and activities related to the administrative team within the department.

• Represents the department in meetings, committees and conferences including important contract negotiations; continually promotes positive external brand.

• Evaluates, updates and aligns department project management processes and systems used to track, monitor and report on projects, focusing on efficiency, effectiveness and continuous improvement of standardized tools and processes.

• Evaluates, updates and aligns department procurement processes, including RFP, RFQ, bid packages, contracting selection and contract development, ensuring compliance with all related regulations.

• Prepares and delivers of key reports, status updates and other important information to stakeholders.

• Ensures regulatory compliance, and adherence to policies and procedures.

• Ensures programs and projects remain within expected costs and helps evaluate proposed projects and programs and assists in establishing priorities in conjunction with budgets.

• Manages and provides oversight of the Affordable Housing Fund, Commercial and Industrial Construction Tax, Community Block Development Grant, Urban Renewal funds, and other funds within the department.

• May present to and interact directly with City Council as needed.

• May establish and implement community communication and outreach program; and/or investigate and resolve citizen complaints. May interface with the media and community partners regularly and serve on state committees.

• Conducts technical studies and oversees work of consultants conducting similar work.

• Complies with safety requirements of the position and actively promotes safe work practices.

• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.

• Performs related duties as necessary to achieve the objectives of the position. 

Skill Profile

The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

• Maintain working knowledge of project management, procurement, finance, as well as internal policies and procedures.

• Maintain working knowledge of Oregon and Federal revised statues or ordnances which may be pertinent to the department.

• Maintain working knowledge of effective methods, principles, and techniques for effective budgeting, contracting documents, and other communication documents.

• Maintain working knowledge of effective project management principles including strategic planning.

• Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction.

• Maintain the knowledge of principles and standards of employee supervision, including training, scheduling, and performance evaluation.

• Work independently with minimum direction while also working as part of a team and collaborating with others.

• Demonstrate a high attention to detail.

• Prepare, read, analyze and interpret policy documents as well as complex financial reports and statements supported by statistical data and other documentation.

• Maintain a high degree of confidentiality, facilitation skills as well as transactional communication and active listening skills.

• Manage a high volume of tasks at one time, including organizing and prioritizing own work.

• Maintain working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel and PowerPoint and other interactive computer programs as well as operating common office equipment.

• Establish and maintain strong working relationships and communication with all levels of City staff, City Council, contractors, other public bodies, and members of the community.

Ability Requirements

The following capabilities are required to perform the essential functions of this position.

• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.

• Understand, remember, communicate and apply complex oral and/or written instructions and factual information.

• Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services.

• Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.

• Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.

• Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.

• Work is generally performed in an office setting with travel required to off-site locations.

• Ability to occasionally travel locally and regionally.