Administrative Assistant (Part-Time)

Posted: 10/06/2026

Closes: Open Until Position is Filled

Administrative Assistant (Public Works Dept) - Part-Time $14.50 per hour

The City of Bay Minette is accepting applications to fill a part-time position of Administrative Assistant for the Streets and Sanitation Dept (Public Works). The position schedule can be fulfilled Monday - Friday at an expected 20-25 hours per week.

Please Contact the Human Resources Department for Full Job Description including Essential Requirements to Perform the Essential Job Functions and Physical Requirements

Summary

An incumbent in this position will perform responsible clerical and administrative support work for the Public Works department (Streets & Sanitation). Assists department with general administrative duties and citizen inquiries for services. Generally, no supervision is exercised over other employees.

Essential Functions and Responsibilities (Excerpt)

(The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions within this classification but are determined by the normal requirements for the particular position.)

• Serves as administrative, clerical, and customer service support for the Public Works department. Provides assistance to other departments as needed.
• Coordinates requests, services, and communication among various City Departments, businesses, and community affiliates.
• Greets the public, answers incoming telephone calls and e-mails, and forwards calls, requests, and messages to appropriate staff members.
• Provides information to the public by phone, email, or in person, regarding departmental operations, policies, and procedures.
• Receives, copies, scans, files, and maintains a variety of departmental records (paper and electronic filing systems), to include departmental files, lists, letters, memoranda, logs, and reports, using Outlook, Word, PowerPoint, Excel, or other software.
• Maintains ADEM records for the City’s dump sites and bridge inspections.
• Maintains Landfill Permit reporting and Bridge Inspection files and due dates.
• Maintains Capital Needs Lists for multi-year planning purposes.
• Submits electronic notification of streetlight outages to Alabama Power.
• Coordinates Access Permits, Right of Way (ROW) Permits, and Traffic Calming Requests from Streets & Sanitation inquiries.
• Receives and processes complaint forms.
• Receives, processes, and coordinates public sign requests, paving requests, garbage cart requests, and garbage exemption requests.
• Creates and maintains database information related to street specific data in support of the City Transportation Plan Map, to include street name, location, paving schedule, and other information.
• Enters, coordinates, and tracks work requests from all City departments and the public.
• Implements and utilizes a Project/Work Order tracking system for Streets & Sanitation (Public Works)
• Compiles work request information in a manner to enable tracking of man-hours by function, building, location, and work performance for monthly reporting.
• Opens, sorts, processes, and distributes incoming mail and emails within the departments.
• Receives, records, prepares, and processes administrative and financial documents, to include purchase orders requisitions, timesheets, work orders, monthly reports, calendars, expense invoices, and travel requests.
• Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
• Must meet regular attendance requirements, be task oriented, and organized.
  
• Must be able to establish and maintain effective working relationships with staff, co-workers, managers, and citizens.
  
• Performs related duties and responsibilities as required.

Minimum Qualification Requirements:

High school diploma or GED required, preferably supplemented by two years of college coursework in business administration, accounting, secretarial science, or a related field.

A minimum of two years of administrative assistant or clerical office management experience is required, preferably including or supplemented by experience working in a governmental environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Work experience using an electronic work order/job tracking system is highly preferred. Must be proficient in Microsoft Office products, to include Outlook, Word, PowerPoint, and Excel.

Must possess and maintain a valid driver’s license from state of residence.

Please Contact the Human Resources Department for Full Job Description including Essential Requirements to Perform the Essential Job Functions and Physical Requirements

Benefits for Full Time Employees of the City of Bay Minette:

• 14 paid holidays for FY 2025-26
• Paid vacation per year (accrued by pay period)
• Paid sick leave per year (accrued by pay period)
• Blue Cross Blue Shield Health Insurance available
• Delta Dental Insurance available
• Retirement Systems of Alabama (RSA) Retirement (Tier 1 agency - retire at any age with 25 years of service or at age 60 with 10 years of service)
• Life Insurance - $15,000 provided for employee with no premium
• AirMed Air Transportation provided for residents of household
• VSP Vision Insurance Available
• Flexible Spending Account available
• Municipal Pool summer membership for household
• Employee discount for Holly Hills Golf Course membership
• Other supplemental insurance plans are available for those employees interested.

Ways to apply: Scroll Down to Application Below

Apply online at the City of Bay Minette Careers Page or visit our office at 301 D'Olive Street in Bay Minette to complete a paper application.

Be sure to fully complete your application and provide all requested information, including all work experience. An incomplete application may result in rejection.

Be sure to fully complete your application and provide all requested information, including all work experience.

Resumes, transcripts, certifications, or other job related information can be emailed to the Human Resources Department following the completion of an application.

Please contact the Human Resources Department or 251-580-1605 for any questions.

Applications will be accepted until the closing date.

The City of Bay Minette is an Equal Opportunity Employer.