Police Records Clerk

Job Summary

Performs intermediate skilled clerical work in coding, reporting, filing and researching police records and police related data. Work is performed under regular supervision.

Essential Duties And Responsibilities

• Reads, analyzes, transcribes and prepares police records and reports; prepares and maintains computer records systems; assists the public and other agencies by providing data.
• Prepares and distributes packets, correspondence and reports
• Researches and gathers information
• Performs data analysis
• Works under minimal supervision
• Assists with quality assurance
• Types and files complaint, arrest, offense, incident, disposition, and accident reports
• Answers telephone; provides information; assists the public;
• Receives and accounts for payments for departmental services;
• Performs criminal and background history research, compiles and updates records;
• Processes accident reports and answers questions and processes requests for information; handles a variety of confidential information;
• Posts daily parking ticket payments; composes and mails delinquent parking ticket letters;
• Types statements, investigation and offense reports from dictation, copy or recordings;
• Prepares case files for court;
• Creates and runs queries and reports on computer system;
• Checks and reviews a variety of police related data for accuracy and completeness;
• Enters data into computer; prepares statistical data on crime;
• Checks and validates criminal record entries;
• Prepares, researches and maintains data and records;
• Assists in the preparation of periodic and special reports
• Performs related tasks as required.
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Supervisory Responsibilities

None

Knowledge, Skills, And Abilities

• General knowledge of modem record keeping procedures and practices
• General knowledge of police forms, terminology and records
• General knowledge of departmental programs, policies and procedures
• Ability to perform a considerable volume of detailed record work
• Ability to maintain files
• Ability to type accurately and at a reasonable rate of speed
• Ability to operate general office and data entry equipment
• Ability to follow written and oral directions
• Ability to establish and maintain effective working relationships with associates and the general public.
• Excellent customer service
• Problem solving capability
• Ability to communicate effectively
• Conduct data analysis
• Technology proficient
  
  

Education And Experience

High school diploma or equivalent; 2 to 5 years of office experience; or an equivalent

combination of relevant education and experience which provides the necessary

knowledge, skills, and abilities and other competencies necessary for the position.

Licenses, Certifications, Special Requirements

• Possession of an appropriate driver's license valid in the State of Florida.
• Possession of certification as a Deputy Court Clerk.
  
  

Physical And Mental Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, as established in the Americans with Disabilities Act.

Essential Physical Skills

• Prolonged periods of sitting, standing, walking, reaching, stooping.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Mental Demands

• Required to use written and oral communication skills.
• Requires the ability to read and interpret data, information and documents.
  
  

Requires the ability to solve complex problems.

• Requires the ability to work under deadlines with constant interruptions.
  
  

Supplemental Information

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This is a sedentary position in an office environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Performs other related duties as assigned.

All City of Bartow employees are considered EOC essential in times of emergency. An e-role will be provided to each employee when an emergency is declared.

As a City of Bartow employee, you are a public servant of a local entity and are responsible to adhere to the Florida State Statute governing the Code of Ethics for Public Officers and Employees Florida State Statute Chapter 112. Additionally, all Bartow employees are subject to Chapter 119 of the Florida State Statutes which governs public records.