What are the responsibilities and job description for the Administrative Assistant, Community Aide (NCS) - Mayor's Office position at City of Baltimore, MD?
THIS IS A NON-CIVIL SERVICE POSITION
Salary Range:
$15.00 - $30.00 Hourly
Hiring Salary Range:
$15.00 - $20.00 Hourly
Get to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here:
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here:
https://humanresources.baltimorecity.gov/hr-divisions/benefits
Job Summary
The Administrative Assistant for Administrative Services provides part-time support to ensure the efficient day-to-day operation of the office. This role assists with a variety of administrative, logistical, and event-related tasks, often handling “as-needed” assignments and special projects. The ideal candidate is organized, flexible, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.
The Administrative Assistant for Administrative Services provides part-time support to ensure the efficient day-to-day operation of the office. This role assists with a variety of administrative, logistical, and event-related tasks, often handling “as-needed” assignments and special projects. The ideal candidate is organized, flexible, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.
Essential Functions
- Provide general administrative support, including filing, data entry, scanning, and document preparation
- Assist with scheduling meetings, coordinating calendars, and managing logistics
- Support office operations, including organizing supplies and maintaining shared spaces
- Assist with planning and executing events, meetings, and special projects
- Run occasional errands or complete off-site tasks as needed
- Prepare materials, packets, and presentations for meetings or events
- Support communication efforts, including drafting emails and coordinating follow-ups
- Handle confidential information with professionalism and discretion
- Perform other duties and special assignments as requested
Minimum Qualifications
Education: Have a high school diploma or GED equivalent. Associate or bachelor’s degree preferred.
Education: Have a high school diploma or GED equivalent. Associate or bachelor’s degree preferred.
AND
Experience: Have 1–3 years of administrative or office support experience preferred
Knowledge, Skills, and Abilities
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
- Ability to multitask and adapt to changing priorities
- Reliable, proactive, and detail-oriented
Additional Information
Background Check
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.
Probation
All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.
All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $15 - $30