Judicial Specialist

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Open until filled. Cutoff for first review of applications: 8 am, December 8, 2025. Applications received after this cutoff may not be reviewed.

The Bainbridge Island Municipal Court is seeking a part-time judicial specialist to join their team located at the Ted Spearman Justice Center. This is a half-time position, 20 hours per week. The selected candidate and the Court Administrator will determine a mutually agreeable regular schedule.

The ideal candidate:

• Has judicial or legal office experience;
• Has excellent computer and organizational skills;
• Possesses positive and effective interpersonal, collaboration, and problem-solving skills; and
• Is able to interact with members of members of the public with care and tact in stressful situations.

The Municipal Court is a local court overseen by a part-time Judge and staffed by a Court Administrator, a Senior Judicial Specialist and a Judicial Specialist. The part-time Judicial Specialist joins a team focused on delivering high-quality customer service.

The Judicial Specialist coordinates and performs technical court and administrative functions in support of the operations of the Municipal Court, processes legal documents and court records, and provides information and customer service to the public within scope of authority.

About the City of Bainbridge Island
The City of Bainbridge Island is a vibrant community with small-town feel, 52 miles of scenic shoreline and densely forested areas. Our employees are the most important asset in preserving and enhancing the special character of the Island, and in responding to the community's needs. The City provides competitive salaries, outstanding benefits and professional growth opportunities.The Judicial Specialist is distinguished from the Senior Judicial Specialist by the assignment of less complex, entry level duties and responsibilities.

• Performs clerical and administrative duties in accordance with Court procedures, City policies, and federal, State and City laws and regulations; maintains confidentiality of court records and proceedings.
• Performs and coordinates courtroom clerk functions for arraignments, pre-trials, trials, jury trials, and hearings; performs duties such as opening the court, staffing the courtroom, keeping detailed records of court hearings, identifying and numbering exhibits, tracking exhibits as to admittance by the court, or disposing of or returning exhibits as required by State statute.
• Prepares court calendars for appropriate cases, prepares case files for court sessions ensuring appropriate documentation is in file.
• Keeps accurate and complete records; makes required docket entries; prepares legal documents as ordered by the court, maintains courtroom recording equipment, certifications, and transcripts of proceedings for appeals or other actions.
• Performs specialist bookkeeping and accounting activities, including receipt of payments; keeps statistical caseload count and compiles data; tracks court-ordered payments, issuing appropriate notifications on a timely basis; monitors case disposition for payment compliance with court orders; assists with auditing.
• Prepares and maintains records and files; composes routine correspondence; and observes confidentiality and security procedures.
• Responds to telephone and counter inquiries; sorts and routes documents; assists with scheduling and coordination of jury trials.
• Processes criminal and civil case filings, sending summons and hearing notices as needed.
• Provides other agencies with information, documents, and reports, as needed.
• Processes passport applications.
• Maintains timely and regular attendance.
• Other duties as assigned.

A high school diploma or equivalent, and one year of judicial or legal office experience are preferred. Any combination of experience, education and training which provides the level of knowledge and ability required may be substituted.

Knowledge of:

• City organization, operations, policies and procedures.
• Criminal justice system court processing procedures, functions, rules and policies
• Applicable state and Federal rules, codes and regulations.
• State Judicial Information System. 
• Legal and law enforcement forms, procedures and terminology.
• Principles of record keeping, case files, records retention and management.
• Accounting principles and practices relating to processing payments and reconciling accounts.
• Modern office procedures, methods and equipment, including computers and computer applications, such as word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation, and principles of business correspondence.

 Ability to:

• Organize, prioritize and coordinate office work processes to ensure operational efficiency.
• Read and comprehend court legal mandates, codes, regulations, procedures and instructions.
• Write clear and concise drafts and produce final copies of documents.
• Make accurate computer data entry of court proceedings and findings.
• Interact with emotionally distraught, irate and combative individuals in a tactful, courteous and professional manner.
• Support and model the identified vision, values and behaviors of the organization.
• Establish and maintain effective working relationships.
• Use initiative and independent judgment within established procedural guidelines.
• Operate a personal computer utilizing a variety of standard and specialist software.
• Communicate effectively both orally and in writing.

License and Certification Requirements

• Valid Washington State driver's license is required.
• Successful completion of a pre-employment background check is required.
• Ability to obtain federal passport processing certification within six months of hire.

Working Conditions
This position is not eligible for a hybrid (in-office and telecommuting) work schedule. The Municipal Court is open to the public Monday through Friday, 8 am to 4 pm. The regular work schedule for this position will be determined by the Court Administrator and selected candidate. Work is primarily performed in an office which is busy, oriented to public service and subject to occasional work interruptions. Noise level is moderate.
 
Physical Requirements
Continuous repetitive arm/hand movement is essential to performance. The incumbent in this position must be able to discern voice conversation, have the physical ability to perform essential job functions, and have hand-eye coordination sufficient to operate computers, do keyboarding and operate other office equipment. The incumbent must have the ability to produce legible handwritten documents and may need to push, pull, lift and carry up to 20 pounds.

Additional Salary Details
The salary range for this position is $30.92-$38.77 per hour. The hiring range is $30.92-$34.63 per hour. Step increases are attained annually based on satisfactory performance.   

Salary : $32,157 - $40,321