Administrative Assistant (Part-Time)

The City of Azusa Police Department is now hiring a Part-Time Administrative Assistant!

SALARY INFORMATION

$21.99 - $26.73 Hourly

This recruitment may close at anytime without advance notice. You are encouraged to apply immediately. You will not be able to submit an application for this position once the recruitment closes. Please Note: Part-time employees cannot work more than 1,000 hours per fiscal year, serve at will, and are exempt from the Civil Service System.

Deadline To Apply

Online applications will be accepted beginning Monday, December 08, 2025 through Monday, December 22, 2025 OR until 150 applications are received, whichever comes first. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice after being open for a minimum of five (5) business days or on the day the department's needs have been met. The eligibility list established from this recruitment will be valid for up to a year and will be used to fill this vacancy and can be used for future vacancies as they occur.

DEFINITION

Under general supervision, performs clerical duties of moderate difficulty and variety of para-professional, technical, and assigned administrative tasks in support of a department activity; performs related duties as required. See Essential Functions below for further detail.

CLASS CHARACTERISTICS

This is the journey level classification that acts independently in a support role responsible for performing various technical, clerical, and administrative support tasks for assigned division or department.

Essential Functions

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• Prepares, sorts, files, and/or processes a variety of correspondence, reports, records, and documents in draft and final form.
• Performs a variety of clerical tasks including typing, filing, and editing.
• Provides clerical and para-professional support to department management, fellow staff members, other City personnel, outside agencies, and the public relating to routine administrative, fiscal or operational issues.
• Coordinates departmental activities and programs with other City departments and outside agencies.
• Prepares, validates, processes, and/or checks a variety of documents and records, such as time sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards.
• Compiles and records fiscal and statistical data according to established procedures.
• Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction.
• Recommends and assists in implementing department procedures, policies and goals.
• Replies to public inquiries in accordance with City and departmental policies.
• Performs related duties as required.
  
  

Qualifications

Education and/or Experience

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include Graduation from high school or equivalent supplemented by coursework in office procedures and courses or training in the area of the assigned specialty specific to the City department; two years of progressively responsible clerical experience which includes public contact. One year of experience in the assigned specialty would be preferred.

Licenses or Certification

• Additional training or certifications may be required depending on area of assignment.
  
  

Knowledge, Skills, And Abilities

Knowledge

• General office methods and techniques.
• Fiscal record keeping.
• Records processing and maintenance procedures and systems.
• Preparation of complicated documents.
• Basic functions and organization of City government.
• Principles, practices, and procedures of the department to which the position is assigned (i.e. accounting, personnel, police, utilities, etc.).
  
  

Ability

• Communicate clearly and concisely, both orally and in writing.
• Prepare reports.
• Maintain accurate records and files.
• Choose among alternatives to resolve problems.
• Perform moderate to difficult clerical work.
• Communicate effectively with a variety of personnel and establish/maintain effective work relationships with the public, department heads, City staff, outside agencies.
• Explain and apply rules, regulations, procedures, and policies.
• Understand and follow verbal and written directions.
• Work independently.
• Perform mathematical computations including adding, subtracting, multiplying, and dividing accurately.
• Operate a computer and use a variety of computer software.
• Learn office methods and procedures.
• Type and transcribe dictation.
• Use correct English grammar, punctuation and spelling.
• Alphabetize or numerically/chronologically sort materials.
• Maintain records and perform specific program activities.
• Perform assigned specific program activities.
• Serve as liaison between outside agencies, the department head, and other City departments.
• Handle confidential matters with discretion.
  
  

Marginal Functions

These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability.

Recruitment Process

All applicants are required to submit a complete City application at www.azusaca.gov/jobs. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete.

Application Screening (Refer/Non-Refer): Online applications will be reviewed for qualifications that are highly desirable and most needed to perform the essential functions of this job. Only those candidates whose applications indicate that they are most qualified will be invited to continue in the recruitment process.

Examination Process (Written Exam & Oral Interview): Candidates will be interviewed and rated by a qualification appraisal panel of subject knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligibility list.

As vacancies occur throughout the City of Azusa within this classification, candidates may be referred to the hiring department. In accordance with the City of Azusa Civil Service Rule 5.5.1, examinations may consist of one or more selection techniques, including but not limited to: Application Evaluation (Qualifying), Written Exam, Practical/Performance Exam, and/or Panel Oral Interview.

The City of Azusa is an equal opportunity employer that is committed to inclusion and diversity. The City of Azusa does not discriminate on the basis of race, religion, sex (including gender and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics, marital status, age, or sexual orientation (including homosexuality, bisexuality, transgender or heterosexuality) status in employment or the provision of services. Please be advised that as an employee of the City of Azusa, your job could be modified as part of the City's obligation to reasonably accommodate a disabled employee.

The City is dedicated to making its programs, services and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact Human Resources at (626) 812-5183 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.

THANK YOU FOR TAKING THE TIME TO APPLY FOR A CAREER OPPORTUNITY WITH THE CITY OF AZUSA!