Management Assistant

*Target Hiring range for this Full Time Exempt Position is $67,130 - $74,731*

Applications accepted through 5pm on Friday, June 19th, 2026

The City of Azle is seeking a highly motivated, detail-oriented, and innovative professional to serve as our next Management Assistant. This is an exciting opportunity to become part of a dedicated and passionate team committed to delivering exceptional public service and enhancing the quality of life for our citizens.

As a growing and forward-thinking municipality, the City of Azle continually strives to meet and exceed the expectations of our community through innovation, collaboration, and excellence in local government. We are looking for a professional who shares these values and is eager to contribute to meaningful projects and organizational initiatives that positively impact our city.

Position Summary

Reporting to the City Manager, the Management Assistant performs highly responsible administrative and professional work in support of the City Manager and Assistant City Manager. This position serves a key role in advancing organizational priorities by coordinating special projects, conducting research and analysis, supporting policy initiatives and implementation, and facilitating communication across departments and with external stakeholders.

The Management Assistant serves as an important liaison between the City Manager's Office, City departments, outside agencies, and the community. The position requires considerable independent judgment, initiative, discretion, and the ability to manage multiple priorities in a dynamic municipal environment.

This position works under the general supervision of the City Manager or Assistant City Manager.

Essential Functions

• Assists in the preparation of agendas, presentations, and supporting materials for the City Council and other boards and committees. Coordinates and manages special projects and initiatives as assigned by the City Manager or Assistant City Manager.
• Responds to citizen inquiries, complaints, and requests for information in a timely, professional manner by providing information, answering questions and referring customers to appropriate resources; researches questions, topics or difficult citizen inquiries; provides timely and accurate feedback to relevant parties; tracks issues from conception to finalization and informs appropriate staff of the findings.
• Coordinates communication between the City Manager’s office and all levels of staff by providing open and clear communication.
• Monitors public concerns and provides reports to management; organizes and communicates management’s instructions and desires to various individuals and/or department managers.
• Demonstrates continuous effort to enhance communications, solve problems, improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Maintains oversight of departmental budget; monitors expenditures to ensure proper spending; provides appropriate documentation of budget revisions as needed; processes invoices and purchase orders; processes department payables.
• Coordinates and acts as liaison on special projects and programs as directed; may represent the City on special community projects, various associations, organizations, boards or committees.
• Researches and analyzes new programs; organizes and performs logistical tasks in preparation for special events and activities; coordinates details on various projects and provides assistance on special projects as required.
• Researches, compiles and analyzes information pertaining to various topics; prepares weekly, monthly, annual, special reports, and/or agenda items for City Council meetings as well as presentations as directed.
• Provides communications support such as newsletters and website and social media content updates as needed.
• Maintains records and retains documents according to retention procedures; provides general office administrative support as directed.
• Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.
• Regular and timely attendance are required for this position.
• Must report to work for duty outside normally scheduled work hours in response to natural disasters, emergencies or critical incidents as determined by City Administration.
• Serves as backup to City Secretary as needed.

• Coordinate and manage special projects, strategic initiatives, and organizational improvement efforts.

• Conduct research, collect data, and prepare reports, presentations, and recommendations for executive leadership.

• Assist with the development, implementation, and evaluation of policies, programs, and procedures.

• Serve as a liaison between the City Manager's Office, City departments, elected officials, outside agencies, community organizations, and residents.

• Monitor and track project progress to ensure timely completion of assigned initiatives.

• Prepare and proofread correspondence, agenda materials, memoranda, and other professional documents.

• Assist with interdepartmental coordination and communication to support organizational goals.

• Represent the City Manager's Office at meetings, events, and community engagements as assigned.

• Perform other related duties and special assignments as required.

  
  

Knowledge, Skills and Abilities:

• Knowledge of principles and practices of public administration, local government operations, public relations, media communications, and community engagement strategies.

• Knowledge of applicable federal, state, and municipal laws, codes, and regulations.

• Strong working knowledge of Microsoft Office Suite; ability to produce professional-level reports, presentations, graphics, and correspondence.

• Skilled with utilizing research and statistical methods; ability to compile and analyze complex data.

Ability to:

• Analyze problems, identify alternative solutions, and implement effective courses of action.

• Communicate clearly and effectively, both orally and in writing, with diverse audiences.

• Establish and maintain positive effective working relationships with elected officials, city staff, community groups, and the public.

• Manage multiple complex assignments with competing deadlines.

• Exercise sound judgment, confidentiality, and political acumen.

• Design and execute staff strategies that leverage Al or other advanced technologies to streamline workflows, improve decision-making, and enhance public transparency.

• Develop and deliver high-quality reports and dashboards that communicate complex information in clear, actionable ways for Council, staff. and the public.

• Demonstrate strategic thinking and problem solving.

• Plan, organize, and prioritize work assignments.

• Demonstrate exceptional verbal, written communication, and presentation skills.

• Utilize modern technology applications, including automation and integration of artificial intelligence (Al), data analytics, and digital tools to improve service delivery.
  Education and Experience: Associate’s or Bachelor's degree from an accredited college preferred. Five (5) years of progressively responsible experience in local government administration, policy analysis, project management, or relevant field. Equivalent combination of education and experience may be considered.
  Desired Qualifications The ideal candidate will possess:

• Strong analytical, research, and problem-solving abilities.

• Excellent written and verbal communication skills.

• Exceptional organizational and project management capabilities.

• The ability to exercise sound judgment and maintain confidentiality.

• Strong interpersonal skills and the ability to build effective working relationships.

• Proficiency in Microsoft Office Suite and related business applications.

• Knowledge of municipal government operations is preferred.

  
  

Work Environment Work is performed primarily in an in-person office environment, with occasional required attendance at evening or weekend City Council meetings and some community events. Position requires frequent use of computers and standard office equipment. Work involves meeting tight deadlines and managing multiple priorities. Work requires frequent sitting, standing, walking, reaching and occasional lifting of up to 25 lbs. This position summary is not intended to illustrate all functions of the job and may be revised in accordance with City needs as required.
Why Join the City of Azle? The City of Azle offers a comprehensive and competitive benefits package designed to support you and your family, including: * City-paid medical, dental, term life, AD&D, short-term disability, and long-term disability coverage (Employee only/Dependent coverage available at employee expense) * Free telemedicine and counseling services for employees and household members * Texas Municipal Retirement System (TMRS) participation with 7% mandatory employee contribution and City matching at a generous 2:1 ratio * Personal leave and vacation eligibility after six months of service * Sick leave and paid holidays * Employee appreciation and recognition events * Free quarterly financial planning sessions * Ongoing training and professional development opportunities * A supportive workplace culture focused on growth and service
The City of Azle offers the opportunity to make a meaningful impact in a growing community while working alongside dedicated professionals who value teamwork, innovation, and service excellence. This position provides exposure to a broad range of municipal operations and leadership initiatives, making it an outstanding opportunity for professional growth and development in local government.
If you are looking for an opportunity to contribute to a growing community while working alongside a collaborative and passionate team, we invite you to apply and become part of the future of the City of Azle.

The City of Azle is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.