TRANSPORTATION ADMINISTRATIVE COORDINATOR

Administrative Coordinator

The City of Auburn is seeking a highly organized Transportation Administrative Coordinator to support the administrative, financial, and records-management functions of the Auburn-Lewiston Municipal Airport, the City’s freight intermodal facility, and the Lewiston & Auburn Railroad Company.

The Coordinator is responsible for billing and accounts receivable, accounts payable and procurement processing, lease and agreement administration, grant and contract documentation, records management, and day-to-day tenant and customer service. The Coordinator works under the general supervision of the Director and coordinates routinely with Airport Operations staff, other departments, tenants and contractors, agency staff, and the public.

Responsibilities include:

• Manage billing, invoices, accounts receivable, fuel reconciliation, and revenue schedules.
• Process accounts payable, purchase orders, vendor setup, and support budget tracking.
• Maintain grant documentation, reimbursement files, insurance compliance, and federal-obligation records.
• Organize and maintain electronic/paper records, contracts, leases, and departmental correspondence.
• Serve as the department’s primary customer-service contact; support tenant onboarding and inquiries.

Job Description available upon request

The ideal candidate should have:

• Associate’s degree in accounting, business/public administration, or related field (or equivalent experience.
• At least 3 years of administrative experience with direct responsibility for billing, A/R, A/P, and records management. Munis software experience a plus.
• Experience maintaining contract, lease, or grant files and tracking deadlines.
• Experience in municipal government, aviation, rail, logistics, or commercial property management; familiarity with grants or fund accounting is preferred.
• Must have a valid Maine driver’s license

Salary range for this position is $29.14 to $40.49 per hour and is commensurate with experience.

The City of Auburn offers outstanding benefits, including low premium, low out of pocket expense health insurance for the employee and family. Dental insurance, vision insurance, tax free flexible spending accounts and a robust Wellness program, as well as free or reduced gym memberships. Life insurance is provided for the employee and is an option for family coverage as well. Recognizing the work-life balance, the City offers 13 paid holidays, 12 days of vacation time, and 12 days of sick time annually. Parental leave is available during the birth of a child, if needed. A 401a plan or the Maine PERS pension plan, as well as other supplemental retirement plans for employees’ future. The City of Auburn is a qualified employer for the Public Student Loan Forgiveness program.

Position : 15103

Type : INTERNAL & EXTERNAL

Location : TRANSPORTATION

Posting Start : 09/18/2026

Posting End : 12/31/9999

Salary: $29.14-$40.49