DWM Project Coordinator (Office of Procurement)

Job Description

Posting expires: June 12, 2026

Salary range: $51,035 - $68,132

General Description and Classification Standards:

The Project Coordinator provides administrative, operational, and procurement support for the Procurement and Professional Support Services (PPSS) team within the Department of Watershed Management (DWM). This position is responsible for coordinating procurement-related activities, supporting vendor and customer relations, monitoring contracts and procurement processes, and ensuring compliance with applicable policies, procedures, and regulatory requirements.

Duties may include coordinating cross-functional activities, maintaining procurement documentation and records, assisting with contract administration, tracking project and procurement timelines, preparing reports and correspondence, and serving as a liaison between internal departments, vendors, and stakeholders.

The ideal candidate demonstrates strong organizational and communication skills, sound judgment, attention to detail, and the ability to manage multiple assignments in a fast-paced and deadline-driven environment.

Supervision Received:

This position may require you to work closely with other team members including your immediate supervisor and upper-level management. Works under direct supervision and follows standard procedures and written instructions to accomplish assigned tasks.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Serve as a primary liaison between DWM PPSS and vendors to support effective communication and issue resolution.
• Assist with vendor performance monitoring and evaluations.
• Support continuous improvement initiatives related to vendor services, contract compliance, and operational effectiveness.
• Maintain productive vendor relationships that contribute to quality service delivery and cost efficiency.
• Coordinate and track internal customer procurement requests across departments.
• Interpret departmental procurement needs and prioritize competing requests.
• Ensure procurement activities comply with established procedures, policies, and timelines.
• Provide consistent communication and status updates to stakeholders.
• Maintain procurement contract records and monitor key contract milestones, renewals, amendments, and compliance requirements.
• Assist in ensuring continuity of goods and services through proactive contract management.
• Support audit readiness efforts through accurate documentation and tracking.
• Identify and escalate potential compliance or contractual issues.
• Assist with procurement budget monitoring and office purchasing activities.
• Ensure documentation accuracy and adherence to fiscal controls and approved budgets.
• Support responsible stewardship of organizational resources through effective financial tracking and reporting..
• May perform other duties as assigned.
  
  

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office Suite and procurement or contract management systems.
• Skill in communicating effectively both orally and in writing with internal personnel, outside officials, and the vendor public.
• Knowledge in procurement coordination, contract administration, vendor coordination, or administrative operations.
• Ability to work independently and exercise sound professional judgment.
• Knowledge of procurement principles, contract compliance, and vendor management practices.
  
  

Minimum Qualifications:

Education and Experience – Associate’s degree in related field and two (2) years of experience in the same or similar position (recent project coordinator-administrative coordinator position and/or training).

Licensures and Certifications - Entry-level knowledge of MS Project 2010 and SharePoint, Entry-level knowledge of project management practices.

Preferred Requirements - Experience Supporting Public Sector Procurement Operations.

Experience with budget tracking and purchasing processes. Familiarity with audit preparation and records management.

Work Environment:

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements:

Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.