Deputy Court Administrator

The City of Arvada is seeking an organized and experienced professional to join our Municipal Court as Deputy Court Administrator. This position supports daily court operations, oversees staff and case processing functions, and helps ensure efficient, accurate, and customer-focused court services.

The ideal candidate will have strong leadership, administrative, and problem-solving skills, with experience in court or legal operations and a commitment to public service.

Position Duration: This is a fixed-term, limited-duration position expected to end in December 2028, with the potential for extension and/or transition to a permanent position.

Essential Job Functions

• Organizes, supervises and coordinates the daily job duties of assigned staff responsible for all aspects of processing Municipal Court cases.
• Participates in the development of staff work plans, measures, and tracks progress towards goals, prepares, and conducts timely and constructive performance appraisals.
• Monitors and resolves problems with the case management system, Full Court Enterprise (FCE), and other computer systems within the court.
• Operates digital recording system and the electronic file transfer processes between the court and various outside agencies. Enters real-time disposition and sentencing information during court sessions.
• Coordinates and performs electronic conviction reporting with the Division of Motor Vehicles.
• Performs electronic queries of Colorado Crime Information Center (CCIC) for motor vehicle records, criminal histories and warrant entry and clearances
• Provides court or case information to defendants, attorneys, police officers, and the public pursuant to open records and confidentiality requirements.
• Partners with Court Administrator to create statistical reports, track performance measures, and complete department programs and project goals.
• Assists with preparation of department budget, research, and makes recommendations relating to the budget.
• Monitors and reconciles daily cash revenues. Monitors problems and investigates inconsistencies in court cashier’s daily receipts.
• Oversees day-to day leadership activities, including effectively communicate vision and priorities, make decisions and problem solve, delegate work, manage performance, hire, manage resources, develop others, and maintain a team culture to produce strong performance and positive employee and community member experiences.
• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.

Other Job Functions

• Performs other duties as assigned.

Essential Supervisory Duties

• Develops and/or participates in the development of staff work plans, measures and tracks progress towards goals, prepares and conducts timely and constructive performance appraisals.
• Makes decisions or recommendations for hiring, promotions, transfers, disciplinary action, and other personnel actions as necessary.
• Coaches, counsels and supports staff to maximize efficiency and effectiveness. Consistently educates and advises staff on organizational rules, regulations, policies and procedures. Supports creative thinking and problem solving and encourages participatory decision making when appropriate.
• Provides training and job enrichment opportunities and encourages professional growth and development.

Knowledge Skills and Abilities

• Strong working knowledge of court software and systems such as FCE and CCIS, and solid computer and technical skills.
• Working knowledge of MS Office software such as Word and Excel.
• Proficient knowledge of accounting procedures.
• Basic knowledge of the criminal justice system and jury process.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Education Degree

• High School/GED

Education Required

• Yes

Work Experience Related

• Four (4) years of progressively responsible administrative experience in a court, legal, or comparable environment.
• Demonstrated experience developing processes, programs or projects.

Work Experience Preferred

• One (1) year supervisory experience.
• Bachelor’s degree in Criminal Justice, Business Administration, Judicial Administration or related field.