Secretary - City Attorney's Office - PT

DEPARTMENT

SALARY

JOB SUMMARY

ESSENTIAL JOB FUNCTIONS

• Composes, generates, and types certified and regular mail, emails, bankruptcy claim forms, liens, releases, and routine correspondence using proper spelling, punctuation, sentence structure, and grammar.
• Processes cash received in the department according to City and department policies, including accurately preparing deposit memos.
• Accurately enters invoices, checks, and lien data into excel and/or case management system.
• Takes calls from title companies and other individuals needing labor lien payoffs and accurately calculates and provides payoff amounts.
• Answers routine inquiries through oral and/or written means utilizing knowledge of assigned function or routing inquiry to correct person or department.
• Answers and directs calls using multi-line telephone, takes clear messages, receives, and directs visitors, schedules appointments, and makes reservations using some independent judgement.
• Operates standard office equipment such as computer, calculator, fax, copier, scanner, etc.
Assists citizens with completing municipal court complaint affidavits, including inquiring with the court or within the court software for information.

OTHER JOB FUNCTIONS

• Updates various law library books.
On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities Required

• Knowledge of office administrative practices and procedures.
• Knowledge of word processing software including Microsoft Office programs (Word, Outlook, Excel, and PowerPoint).
• Skill in proofreading materials to ensure a high degree of accuracy.
• Skill in typing efficiently.
• Skill in composing and editing correspondence.
• Skill in communicating effectively by oral and written means.
• Skill in communicating in a calm, professional manner in an adverse environment.
• Skill in alpha and numeric filing.
• Skill in making mathematical calculations.
• Ability to operate office equipment, including but not limited to a computer, fax, copier, scanner, multi-line telephone, calculator.
• Ability to maintain electronic and manual file system.
• Ability to establish and maintain courteous, effective working relationships.
Ability to multitask in a fast-paced environment.

Qualifying Education and Experience

• Two (2) years of college.
• One (1) year experience as an administrative assistant.
• Or any equivalent combination of education and/or experience.
Must obtain and maintain a valid Notary Public commission within six (6) months of hire.

Employment Screenings Required

• Criminal Background Check

City of Arlington is an Equal Opportunity Employer.