Admin Support Specialist - Health

JOB REQUIREMENTS: ESSENTIAL JOB FUNCTIONS The essential functions are

organized under Public Health Core Competencies to demonstrate how this

position supports the department\'s mission and service delivery. Data

Analytics and Assessment Skills Data Management & Reporting: Assist with

compiling, verifying, and organizing public health data, monthly

statistics, and program metrics for internal and external reports. Board

of Health Support: Attend monthly Board of Health meetings, prepare

meeting agendas, coordinate packet distribution, record and finalize

meeting minutes, and communicate with Board members, including the

Chairperson. Ensure all records are accurate, accessible, and secure.

Records & Mail Management: Process incoming and outgoing mail, ensuring

timely collection, sorting, and distribution of documents essential for

Public Health Operations. Communication Skills Materials & Outreach

Create, edit, and design a variety of documents, including brochures,

questionnaires, health license applications, and in-house forms,

ensuring materials are culturally competent and easily understood by

diverse audiences. Internal Communications: Maintain department-wide

communications, employee information, and policies and procedures;

support consistent messaging that aligns with public health principles.

External Communications: Respond to general health inquiries, direct

calls, and forward requests to appropriate staff. Communicate with

community members, partners, and public officials in a professional and

Respectful Manner. Management & Finance Skills Administrative Support

Provide general administrative services, such as scheduling

appointments, managing calendars, and assisting in coordination of

department-wide activities and events. Financial Processes: Assist in

budgeting and expense tracking, prepare invoices, receipts, purchase

authorizations, general billing support, and manage P-Card allocations.

Support compliance with departmental and municipal financial policies.

Resource Management: Order and maintain inventory of supplies and

materials, ensuring the department remains well-equipped to deliver

health services efficiently. Leadership & Systems Thinking Skills

Accreditation & Quality Improvement: Assist in maintaining the Level III

Health Department designation through participation in the 140 Review

and related audits, and accreditation activities. Support quality

improvement initiatives by accurately documenting processes and

outcomes. Training & Development: Engage in ongoing learning

opportunities and training sessions to enhance knowledge of public

health systems, policies, and emerging health issues. Contribute to a

culture of continuous improvement and responsiveness to community health

needs. OTHER JOB FUNCTIONS Perform other related duties as assigned that

support the Health Department\'s public health mission. \*\*\*\*\* OTHER

EXPERIENCE AND QUALIFICATIONS: Requirements of Work High school diploma

or equivalent, three to five years of progressively responsible

office/clerical experience, preferably in a health or public sector

setting, or any equivalent combination of education, training, and

Experience. Considerable Knowledge Of Microsoft Word, Excel, And Other

relevant computer programs. Strong organizational skills and attention

to detail, with the ability to maintain complex records, produce

accurate reports, and meet deadlines. Knowledge of public health

confidentiality standards (e.g., HIPAA) and the ability to handle

sensitive information discreetly. Ability to communicate effectively

both orally and in writing, adapt to changing priorities, and work

independently or as part of a team. Ability to handle multiple projects

simultaneously, prioritize tasks, and remain flexible in a dynamic

environment. Valid Wisconsin driver\'s license. Ability to occasionally

Work Nights Or Weekends As Necessary. Preferred Qualifications

Experience in office anagement, budget preparation, or financial

documentation in a governmental or health-oriented organization.

Familiarity with public health systems, accreditation processes, and

quality improvement initiatives. Demonstrated success in developing

internal processes, filing systems, and records management that support

Organizational Efficiency. This Job Description Should Not Be

interpreted as all-inclusive. It is intended to identify the major

responsibilities and requirements of this job. The incumbent may be

Requested To Perform Job-related Responsibilities And Tasks Other Than

those stated in the description. \*\*\*\*\* APPLICATION INSTRUCTIONS:

Apply Online: https://www.governmentjobs.com/careers/appletonwi