What are the responsibilities and job description for the Payroll Coordinator position at City of Appleton, WI?
Come join the City of Appleton! Here at the City, you’ll have the opportunity to grow and enjoy your best life through challenging work, great teams, training opportunities, and making a lasting impact on the community. We welcome and respect all employees as they are. Come join our team—you belong here!
Our Finance Department is searching for a Payroll Coordinator. This is difficult and responsible accounting work, which includes administration of payroll. It involves complex work methods and problems. Work requires the exercise of initiative, independent judgment and discretion.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
- Assembles and processes all new employee status information to place employee on payroll; makes all necessary employee status changes such as W-4 status, as well as other deductions.
- Prepares payroll information for processing and processes the bi-weekly payroll. Initiates payment for all payroll deductions, indicating proper accounts to be charged. Calculates and processes retroactive wage payments. Allocates total payroll to proper accounts for cost distribution.
- Calculates FICA refunds to employees, adjusts master file and reduces payment to social security fund.
- Processes and verifies requests for unemployment compensation.
- Processes employment verifications.
- Obtains, analyzes and assembles information and prepares numerous state and federal reports such as monthly Retirement and Social Security reports, Bureau of Labor Statistics report, tax reports and census reports.
- Prepares, reviews and enters journal entries into the general ledger; reviews and reconciles certain general ledger accounts.
- Prepares the monthly State sales tax report and remittance.
- Reviews accounts payable checks, assembles remittance information and distributes in accordance with payment instructions.
- Maintains regular punctual and predictable attendance, works overtime and extra hours as required.
OTHER JOB FUNCTIONS
- Prepares or updates reports using the ERP system and Excel.
- Prepares miscellaneous memos and letters using Microsoft Word.
- Prepares Finance Committee agendas and minutes.
- Acts as a back up for a number of Finance Department functions.
Typical Qualifications
Thorough experience in responsible accounting work, Associates degree in Accounting, Certified Payroll Professional (CPP) certification, three to five years experience or any equivalent combination of education, experience and training which provides the following knowledge, abilities and skills:
- Thorough knowledge of payroll processing practices.
- Thorough knowledge of Federal and State regulations as they apply to payroll tax withholding, remitting and reporting.
- Thorough knowledge of the policies and procedures of the Wisconsin Retirement System. (WRS).
- Thorough knowledge of the policies and procedures of the Social Security Administration as it applies to payroll administration
- Strong ability to maintain office records, compile difficult and complex data, and to prepare accurate reports.
- Ability to maintain confidentiality.
- Ability to understand and carry out moderately complex oral and written instructions.
- Ability to make minor decisions in accordance with laws, policies and regulations and to apply these to work problems.
- Ability to work accurately under pressure and meet deadlines.
- Ability to work with limited direction.
- Ability to establish and maintain effective working relationships with other employees and the public courteously and tactfully.
- Ability to kneel, stoop, climb, bend, reach lift, push and pull up to 25 lbs.
- Proficient in Microsoft Office including Word, Excel and Outlook.
Supplemental Information
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