Assistant Court Administrator

Description

Essential Duties

The following are intended to describe core work functions of this classification. While the level and broad nature of essentials duties may not change, specific work tasks may vary over time depending on the city's needs.

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  Provide senior-level administrative and managerial support to the Court Administrator, assisting with policy development, compliance, budgeting, technology planning, procurement, and court-wide training initiatives.
• Execute high-level initiatives for the Court Administrator, overseeing specialized operational areas to ensure efficient performance, quality service, and alignment with court goals and legal requirements.
• Develop and carry out the department’s work plan by organizing and assigning projects and programs across court divisions. Monitors workflows and procedures, evaluates best practices, and conducts operational reviews to recommend improvements that increase efficiency, consistency, accountability, and service quality.
• Act as the court’s training coordinator by developing and updating policies and procedures, delivering staff training on court operations and legislative changes, and maintaining system references. Coordinates COJET and other required education, ensures mandated training credits are completed, and manages training records and documentation.
• Develop and perform regular audits of court operations and case workflows to ensure quality and best-practice compliance. Maintains audit processes for departments and employees, including new hires, monitors adherence to Arizona Supreme Court time standards, and recommends corrective actions when issues are found.
• Serve as the court’s case management system liaison by coordinating with stakeholders on system updates and functionality, training staff on changes, and ensuring consistent system use aligned with court policy, best practices, and reporting requirements.
• Act on behalf of the Court Administrator as delegated, exercising independent judgment to ensure continuity of operations and timely resolution of operational, personnel, and administrative matters.
• Support the City’s policies, goals, and objectives and work with management and other staff to ethically achieve such goals and objectives.

Minimum Qualifications

Graduation from a college or university accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) with a Bachelor’s degree, and three (3) years of paid full-time court experience in legal, public, government, or court administration with two (2) years in a supervisory capacity, OR an equivalent combination of education and experience.

Supplemental Information

Knowledge

• City and department procedures, policies, and guidelines, city code; Fair Debt Collection Practices Act; municipal court practices and procedures; legal and court-related terminology, complex principles and practices of municipal court operations.
• Municipal court accounting systems and procedures, bookkeeping principles, automated criminal justice and financial software systems.
• Theories, principles, and practices of effective leadership, supervision, and training.

• Establishing and maintaining cooperative working relationships with patrons, coworkers and others encountered in the course of work, and communicating in a clear and concise manner.
• Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard office equipment; proficient typing and data entry; accurate cash handling and money management.
• Assessing and prioritizing multiple tasks and demands; maintaining composure while working with irate or difficult individuals; working effectively under stress; meeting deadlines.