What are the responsibilities and job description for the Secretary I (Part-time, Temporary) position at City of Antioch?
Under general supervision, performs a variety of routine to difficult clerical support services to the Public Works Department, which may include receptionist duties, typing, word processing, recordkeeping and filing; performs related work as assigned.
Secretary I is the entry-level class of this office support series. Initially under close supervision, incumbents learn office and City procedures. As experience is gained, there is greater independence of action within established guidelines.
Please Note
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
In accordance with applicable federal, state and local law, the City of Antioch provides equal opportunities for applicants and employees, regardless of race, gender expression, age, pregnancy, religion, creed, color, national origin, ancestry, physical or mental handicap, genetic information, veteran status, marital status, sex or any other protected class or status. The City of Antioch does not show partiality or grant any special status to any applicant, employee or group of employees unless otherwise required by law. The City of Antioch will recruit and hire only those individuals who demonstrate a commitment to service and who possess the traits and characteristics that reflect personal integrity and high ethical standards.
EEO/ADA: The City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-779-7020 or HR@antiochca.gov prior to the final filing date.
Secretary I is the entry-level class of this office support series. Initially under close supervision, incumbents learn office and City procedures. As experience is gained, there is greater independence of action within established guidelines.
Please Note
- THE APPLICATION DEADLINE WILL REMAIN OPEN UNTIL 12/22/2025 OR UNTIL 150 APPLICATIONS HAVE BEEN RECEIVED.
- THIS RECRUITMENT CAN CLOSE AT ANY TIME. CANDIDATES ARE ENCOURAGED TO APPLY IMMEDIATELY.
- ORAL BOARD INTERVIEWS ARE TBD
- THE CITY RESERVES THE RIGHT TO MODIFY THIS SCHEDULE.
- Create, edit, and proofread office documents (letters, memos, worksheets) using Microsoft Office.
- File, copy, and scan documents; maintain supplies in the copy room.
- Perform data entry, including manual work-order entry.
- Generate work orders for the Water Distribution and Collection Systems Division, both manually and electronically.
- Maintain databases; asset-management experience is a plus.
- Order supplies, manage inventory, and maintain stock levels.
- Answer phones, manage multiple incoming lines, and deliver outstanding internal and external customer service.
- Perform mail distribution tasks, including opening, date-stamping, and routing mail.
- Audit and create safety binders for new staff.
- Organize and maintain filing systems and cabinets.
- Perform additional administrative and secretarial duties as assigned.
- Communicate clearly both orally and in writing, legible handwriting.
- Ability to prioritize and stay focused while performing multiple tasks.
- Establish and maintain effective working relationships.
- Perform routine clerical tasks with speed and accuracy.
- Work effectively with frequent interruptions.
- Knowledge and ability to use computer and word processing, spreadsheet and database programs.
- Knowledge of correct English usage, punctuation, grammar, and spelling.
- High school diploma or equivalent.
- Minimum of 2 years of clerical experience.
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
In accordance with applicable federal, state and local law, the City of Antioch provides equal opportunities for applicants and employees, regardless of race, gender expression, age, pregnancy, religion, creed, color, national origin, ancestry, physical or mental handicap, genetic information, veteran status, marital status, sex or any other protected class or status. The City of Antioch does not show partiality or grant any special status to any applicant, employee or group of employees unless otherwise required by law. The City of Antioch will recruit and hire only those individuals who demonstrate a commitment to service and who possess the traits and characteristics that reflect personal integrity and high ethical standards.
EEO/ADA: The City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-779-7020 or HR@antiochca.gov prior to the final filing date.