What are the responsibilities and job description for the Personnel Specialist - Police Department position at City of Anaheim?
The Anaheim Police Department is seeking a Personnel Specialist to support the Personnel and Recruitment Detail. The Personnel Specialist performs complex specialized employment and recruitment tasks. The incumbent will both lead and support recruitment activities, while also performing complex professional support duties for the division. Duties include but are not limited to: maintaining department personnel and candidate background files, responding to outside agency inquires, assisting with department events and/or ceremonies, and updating department databases and other applicable software. Occasional Saturday availability is required to support recruitment activities.
Candidates must possess experience performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities, and a high level of independence of action in performing duties. The ideal candidate must be able to multitask, customer service focused, maintain confidential information, display professionalism, and proficient in Microsoft Office programs. Experience with applicant tracking systems (NeoGOV, etc.) or Human Resources Information Systems (CGI, PeopleSoft, iCMS, etc) are highly desirable. Experience with eSOPH is highly desirable.
Candidates must possess experience performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities, and a high level of independence of action in performing duties. The ideal candidate must be able to multitask, customer service focused, maintain confidential information, display professionalism, and proficient in Microsoft Office programs. Experience with applicant tracking systems (NeoGOV, etc.) or Human Resources Information Systems (CGI, PeopleSoft, iCMS, etc) are highly desirable. Experience with eSOPH is highly desirable.
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Through the use of a computer terminal, input a large volume of personnel actions affecting all employees such as new hires, promotions, and terminations.
Through the use of a computer terminal and associated word processing software, prepare all recruitment job flyers, interview rate sheets, and questions for the delegated employment activities; ensure all applicable State, Federal laws and city policies are in compliance.
Complete employment verifications by phone and/or mail.
Maintain accurate recruitment files and eligibility lists for all part-time positions.
Set up interview appointments; notify applicants of their status by email, mail and/or phone.
Compose and type a wide variety of correspondence using judgment and requiring knowledge of delegated employment policies and procedures.
Greet the public and answer questions over the counter and by telephone.
Explain policies and procedures related to delegated employment activities.
Compile information for a variety of narrative and statistical reports, locating sources of information, devising forms to serve data, and determining proper format for finished report.
Perform related duties and responsibilities as required.
Experience: Performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities and a high level of independence of action in performing duties.
Knowledge of: Pertinent payroll rules and regulations; modern office equipment and procedures; proper telephone etiquette; computer terminals and associated software; English usage, spelling, grammar and punctuation; basic math; advanced record keeping methods; pertinent procedures related to the delegated employment activity.
Ability to: Operate a computer terminal with accuracy and use of associated software; read, understand and apply complex materials; accurately process payroll/personnel actions; proofread and detect errors in typing, spelling and punctuation; establish and maintain extensive, complex record-keeping systems; organize work and set priorities; develop procedures; compile data and prepare narrative and statistical reports; compose correspondence; understand pertinent procedures and functions quickly and apply them without immediate supervision; establish and maintain effective relationships with those contacted in the course of work; keyboard at a net corrected speed of 50 words per minute.
License/Certification Required: Possession of a valid California Driver's License.
Employees of the Anaheim Police Department must be permanent and full-time residents of the State of California and live within a one hundred (100) mile radius of the City of Anaheim.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until Wednesday, December 24, 2025 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process includes, but is not limited to, an oral interview and a skills assessment.
The following documents are required for non-Anaheim PD personnel and must be completed and brought to the oral interview:
- Preliminary Background Information/PHS
- Background Investigation Questionnaire (BIQ)
- Required Documents
- Applicant Autobiography - can be typed or handwritten
Please provide as many of the required documents along with your Preliminary Background Information/PHS, BIQ, and Applicant Autobiography. Items such as transcripts, credit report or other missing documents can be provided upon your receiving them.
Anaheim Police Department Blueprint - knowledge of the Anaheim Police Department Blueprint is required of all Police Department employees.
Further selection steps include, but are not limited to a background investigation, polygraph examination, psychological evaluation, a medical examination, which includes drug/alcohol screening, and an interview with the Chief of Police. The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving, and employment history.
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time, want to screen yourself and withdraw prior to starting the recruitment process.
- Any illegal use, sales, or possession of a drug classified as an opiate (heroin, opium, etc.) or PCP.
- Any use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) within five years of date of application.
- Any illegal use of anabolic steroids within three years of date of application.
- A pattern or history of irresponsibility as evidenced by debt collections, civil judgments, failure to pay, late payments, etc.
- Two or more at-fault traffic collisions within three years of the date of application.
- Conviction of a hit-and run offense.
- Any driver's license suspension within five years of date of application.
- Conviction of a felony crime.
- Conviction of any misdemeanor crime within five years of application.
- Any conviction as an adult, of any misdemeanor crime involving domestic violence, sexual-related offenses or crimes against children.
- Any conviction as an adult, of a theft or larceny crime.
- Use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) previous to five years of application.
- Prior marijuana use.
- Prior nitrous oxide use.
- Illegal use of anabolic steroids previous to three years of application.
- Illegal use of a hypodermic needle/ syringe.
- A bankruptcy within the past three years of date of application.
- More than one moving violation in the past 12 months, and/or three or more moving citations within the past three years, and/or five or more moving citations within the past five years of date of application.
The eligibility list established from this recruitment may be used to fill the current and/or additional vacancies throughout the City.
The City of Anaheim uses E-Verify and new employees must provide documentation to establish both work authorization and identity.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process.
Equal Opportunity Employer
Salary : $56,077 - $71,573