What are the responsibilities and job description for the Part Time Office Specialist II - Police - Budget & Finance position at City of Anaheim?
The Anaheim Police Department's Budget and Finance Unit is accepting applications for a Part Time Office Specialist II. The Office Specialist II will perform a range of clerical duties including data entry and filing, to support the Budget and Finance Unit. This unit within the Police Department performs a variety of finance-related activities, including procurement, special event billing, grant work, and payroll. The ideal candidate will be highly organized and efficient, possess excellent written/verbal communication skills, have the ability to multi-task, and work both independently and in a team, in addition to being a leader in providing excellent customer service. Public sector experience is highly desirable.
This is a part-time position usually averaging 30 hours per week, but a minimum number of hours is not guaranteed.
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following:
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Compose routine correspondence.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.
Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Make routine mathematical calculations.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Perform Related Duties And Responsibilities As Required.
Experience: Performing varied journey-level clerical work.
Knowledge of: Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to: Keyboard at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until Sunday, November 30, 2025 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The recruitment process will include an online skills assessment and an oral panel interview.
Anaheim Police Department Blueprint -knowledge of the Anaheim Police Department Blueprint is required of all Police Department employees.
The following background documents are required for non-Police Department personnel and must be completed and brought to the oral interview
Preliminary Background Information Form
Background Investigation Questionnaire (BIQ)
Required Documents
Applicant Autobiography
Please provide as many of the required documents along with your Preliminary Background Information Form and BIQ. Items such as transcripts, credit report or other missing documents can be provided upon your receiving them.
The selection process includes, but is not limited to, an oral interview, background investigation, polygraph examination, and a medical examination, which includes drug/alcohol screening.
The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving and employment history.
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time, want to screen yourself and withdraw prior to starting the recruitment process.
The City of Anaheim uses E-Verify and new employees must provide documentation to establish both work authorization and identity.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process.
Equal Opportunity Employer
This is a part-time position usually averaging 30 hours per week, but a minimum number of hours is not guaranteed.
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following:
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Compose routine correspondence.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.
Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Make routine mathematical calculations.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Perform Related Duties And Responsibilities As Required.
Experience: Performing varied journey-level clerical work.
Knowledge of: Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to: Keyboard at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until Sunday, November 30, 2025 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The recruitment process will include an online skills assessment and an oral panel interview.
Anaheim Police Department Blueprint -knowledge of the Anaheim Police Department Blueprint is required of all Police Department employees.
The following background documents are required for non-Police Department personnel and must be completed and brought to the oral interview
Preliminary Background Information Form
Background Investigation Questionnaire (BIQ)
Required Documents
Applicant Autobiography
Please provide as many of the required documents along with your Preliminary Background Information Form and BIQ. Items such as transcripts, credit report or other missing documents can be provided upon your receiving them.
The selection process includes, but is not limited to, an oral interview, background investigation, polygraph examination, and a medical examination, which includes drug/alcohol screening.
The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving and employment history.
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time, want to screen yourself and withdraw prior to starting the recruitment process.
- Any illegal use, sales, or possession of a drug classified as an opiate (heroin, opium, etc.) or PCP.
- Any use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) within five years of date of application.
- Any illegal use of anabolic steroids within three years of date of application.
- A pattern or history of irresponsibility as evidenced by debt collections, civil judgments, failure to pay, late payments, etc.
- Two or more at-fault traffic collisions within three years of the date of application.
- Conviction of a hit-and run offense.
- Any driver's license suspension within five years of date of application.
- Conviction of a felony crime.
- Conviction of any misdemeanor crime within five years of application.
- Any conviction as an adult, of any misdemeanor crime involving domestic violence, sexual-related offenses or crimes against children.
- Any conviction as an adult, of a theft or larceny crime.
- Use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) previous to five years of application.
- Prior nitrous oxide use.
- Illegal use of anabolic steroids previous to three years of application.
- Illegal use of a hypodermic needle/ syringe.
- A bankruptcy within the past three years of date of application.
- More than one moving violation in the past 12 months, and/or three or more moving citations within the past three years, and/or five or more moving citations within the past five years of date of application.
The City of Anaheim uses E-Verify and new employees must provide documentation to establish both work authorization and identity.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process.
Equal Opportunity Employer