Office Assistant

Salary : $19.72 - $23.98 Hourly

Location : American Canyon, CA

Job Type : Part-Time, Temporary

Job Number : FY23-00008

Department : Administration

Opening Date : 11 / 20 / 2024

FLSA : Non-Exempt

Bargaining Unit : N / A

Max Number of Applicants : 400

Introduction / Overview

The City of American Canyon is seeking responsible and detail-oriented individuals to perform a wide variety of general clerical work in support of any City department. The Office Assistant provides information and assistance to staff and the public. This position is limited to no more than 980 hours per fiscal year. The classification is eligible for 40 hours of sick leave per calendar year, but no other benefits.

An Office Assistant to performs a wide variety of general clerical work in support of an assigned function; provides customer service in-person and on the phone; and provides information and assistance to staff and the public.

Examples of Duties

• Act as a receptionist; assist and respond to requests for information from staff and the public in person or by phone, provide basic information on department and assigned program policies and procedures; assist in the registration of participants in assigned City sponsored programs; issue, receive type and process various applications, reports, permits, licenses and other forms; collect and process fees and charges.
• Type, enter, record, proofread and process a variety of documents including general correspondence, reports, memos and statistical charts from rough draft, recordings or verbal instruction; may compose routine correspondence.
• Perform various clerical duties on a computer which may include typing, entering data into a spreadsheet or database program; may perform routine system back-up duties; run computer reports as requested; process department reports.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
• Perform a wide variety of routine clerical work including sorting, filing, copying, billing, verifying, recording information on records, and sending notices when necessary.
• Schedule and appointments as assigned.
• Receive, sort and distribute incoming and outgoing mail; may order office supplies.
• Perform related duties as assigned.

Typical Qualifications

Any combination of Education and Experience that provides the applicant with the knowledge, skills and abilities required for this position.

Applicants should have a working knowledge and fluency in the following :

Applicants should have the ability to do the following :

The required knowledge, skills and abilities are typically learned through the following Minimum Qualifications :

Supplemental Information

License Requirement

Some assignments may require possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Physical Requirements

Work is performed in a typical office environment. (1) Mobility : frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting : frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision : constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity : frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing / Talking : frequent hearing and talking, in person and on the phone. (6) Emotional / Psychological : frequent decision-making and concentration; frequent public and / or coworker contact; occasional working alone. (7) Environmental : frequent exposure to noise.

Other Requirements Some evening or weekend work may be required.

Temporary Part-time employees are entitled to 40 hours of sick leave per calendar year.

No other paid time off, including holidays, is offered.

Which statement below best describes the highest level of education you have completed?

Please describe your customer service experience and how you gained this knowledge, providing examples of education, work or volunteer / unpaid experiences.

Please describe your experience working in an office environment and how you gained this knowledge, providing examples of education, work or volunteer / unpaid experiences.

What is your tested typing speed?

Which of the following describes your highest level of Microsoft Office (Word, Outlook, Excel, Power Point, Teams) proficiency?

Required Question

Salary : $20 - $24