Records Analyst

City of Alvarado

Position Description

Position:
Records Analyst Paid Intern

Reports To:
City Secretary

Job Type: Paid
Internship (Part-Time)

Duration:
40 Weeks, 20 Hours Per Week

Pay:
$15.00 per hour

SUMMARY

Position will digitize all city records across city departments. This will require cataloging, organizing, maintaining, and auditing physical and digital records to ensure compliance with internal policies and regulatory requirements. This is an excellent opportunity to gain hands-on experience in information governance and records lifecycle management in a local government setting.

ESSENTIAL JOB FUNCTIONS

1.    Organization and maintenance of physical and electronic records.

2.    Conduct file audits to ensure accuracy, completeness, and compliance with records retention policies.

3.    Support the classification and indexing of records using metadata and standardized naming conventions.

4.    Help with the implementation of document retention schedules and secure disposal of obsolete records.

5.    Collaborate with departments to locate, retrieve, and archive documents as needed.

6.    Participate in digital transformation projects, including scanning and digitizing paper documents.

7.    Maintain confidentiality and handle sensitive information with discretion.

8.    Assist with documentation and process improvement efforts related to records management.

SKILLS, KNOWLEDGE, AND ABILITIES

1.    Strong organizational skills and attention to detail.

2.    Basic knowledge of document management systems and Microsoft Office Suite.

3.    Excellent communication and teamwork skills.

4.    Ability to work independently and manage time effectively.

5.    Interest in records management, compliance, or data governance is a plus.

MINIMUM, EDUCATION, CERTIFICATION, AND EXPERIENCE REQUIREMENTS

High School Diploma or equivalent

Disclaimer

• The above statements are intended to describe the general nature and level of work being performed by the person assigned to this potion. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.

Salary : $15