Event Center Analyst

• People First- Giving priority to others
• Respect- Treating others with courtesy and dignity
• Integrity- Serving with honesty, trust and hard work
• Deliver- Following through on commitments while exceeding expectations
• Excel- Creating an innovative and improving work environment

The following duties ARE NOTintended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Supports budget development and financial planning by collaborating with the Finance Department to assist in preparing, formulating, and revising budgets; monitoring revenues and expenditures; conducting financial forecasting and analysis; and ensuring payments are processed and revenues are accurately allocated to the appropriate general ledger accounts within budget.
• Prepares and reconciles event settlements by analyzing ticket sales, food and beverage revenues, and other event-related income and expenses to determine final billing or payment due.
• Creates and maintains financial spreadsheets by compiling data from multiple sources to support analysis of event profitability, cost of goods sold (COGS), and gross margins.
• Reconciles food and beverage sales and deposits by reviewing point-of-sale reports, verifying deposit receipts, and ensuring accurate allocation of revenues.
• Reviews and approves invoices by verifying accuracy, coding to appropriate general ledger accounts, and ensuring timely processing for payment.
• Tracks and reports sponsorship and premium-level revenues by generating invoices, monitoring payments, and calculating commissions owed.
• Assists with monthly inventory reviews by compiling sales and payroll data to calculate COGS, prime cost, and gross margin for food and beverage operations.
• Coordinates with internal departments and external partners by providing financial documentation, responding to audit requests, and supporting cross-functional initiatives.
• Trains and assists staff in financial processes by sharing knowledge, mentoring team members, and supporting business areas as needed.
• Resolves financial discrepancies by researching credit card disputes, verifying transactions, and communicating with vendors or clients to ensure resolution.

Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field plus one (1) year of relevant experience.

Knowledge of:

• Financial analysis, budgeting, and reconciliation practices.
• Event settlement processes and revenue tracking.
• Accounting principles and general ledger coding.
• Inventory and cost control methods.
• Microsoft Excel and financial reporting tools.
• Internal controls and audit compliance.
• Public sector financial operations and reporting standards.

• Analyzing financial data and preparing accurate reports.
• Reconciling complex revenue streams and resolving discrepancies.
• Communicating effectively with internal and external stakeholders.
• Managing multiple priorities and meeting deadlines.
• Training and mentoring staff in financial procedures.
• Using financial software, spreadsheets, and databases.
• Maintaining confidentiality and exercising sound judgment.

• Work is primarily performed in a standard, climate-controlled office setting.
• Requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers to operate computers and other office equipment.
• Visual acuity to read printed materials and computer screens.
• Verbal and auditory ability to communicate effectively in person and by phone.
• Occasional bending, kneeling, reaching, or lifting up to 10 lbs.