City Clerk

JOB
**THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.**
Under general direction, plan, organize and direct the activities of the Office of the City Clerk as determined by and in accordance with the Alhambra City Charter and relevant ordinances and laws of the State of California not in conflict with such Charter.
SUPERVISION RECEIVED AND EXERCISED:
Supervision is provided by the City Manager or Assistant City Manager. EXAMPLE OF DUTIES Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.) Serve as manager of the Office of the City Clerk, direct the implementation of goals, objectives, policies, procedures and work standards for the Clerk's office and prepare and administer its budget; attend all meetings of the City Council; prepare and post meeting agendas and minutes; record, maintain and disseminate all Council actions relative to ordinances, resolutions, contracts, correspondence and reports; plan, organize and direct the conduct of municipal elections; ensure the legality of the proceedings in accordance with State and local election laws; ensure compliance with a wide variety of laws pertaining to municipal elections; plan, organize, assign, direct, evaluate and review the work of assigned staff; train assigned and other City staff, as required; oversee and coordinate City's boards and commissions program; receive and track Public Records Act requests and coordinate responses; oversee and maintain the City's records management program and systems for retrieval and the systematic retention, transfer, retirement or disposal of records in all City departments, except Police; establish and maintain records management procedures; ensure compliance with a wide variety of laws pertaining to public records; ensure compliance with a wide variety of laws pertaining to the Political Reform Act (Fair Political Practices Commission compliance); maintain and update conflict of interest code policy and procedures; has charge and custody of the City Seal; perform special studies and related duties as assigned as well as such other duties as required by the Charter or by the laws of the State and ordinances not in conflict with such Charter; and perform other related duties as assigned. SUPPLEMENTAL INFORMATION Possession of a valid Class C California driver's license and the ability to maintain a satisfactory driving record are required.

Physical Demands:

Ability to lift up to 25 pounds; sit, stand, squat, kneel, climb stairs, stoop, and walk for prolonged periods of time; ability to get from one location to another in the course of doing business; grasping, repetitive hand movement, and fine coordination in retrieving and entering data using a computer keyboard; near and far vision in reading work related documents and using the computer, and acute hearing is required when providing phone and personal service.

Work Environment:

Employee generally works indoors. Environment is generally clean with limited exposure to conditions such as dust, fumes, or odors. Employee may travel to different locations and may be exposed to inclement weather conditions, noise, vibration, or dust. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones and/or members of the public. Employee may be required to work evenings, holidays and/or weekends.

Note:

The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position. Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by e-mail as to the test date, time, and location. The examination process will include:
Oral interview (100%)
Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.
ACCOMMODATION:
Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.
The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Alhambra is an Equal Employment Opportunity Employer. The U.S. Equal Employment Opportunity Commission (EEOC) is responsible for enforcing federal laws that make it illegal to discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.