Administrative Services Manager

Administrative Services Manager

Grade 23

The City of Alexandria is located in Northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 160,000 and a land area of 15.75 square miles, Alexandria is the seventh largest City in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. With two local historic districts, seven national register districts, and a variety of distinct neighborhoods, we proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Administrative Services Manager position.

An Overview
This is a Senior Management position in the Department of Planning & Zoning (P&Z). This position reports to the Assistant Director. Its primary purpose is to lead and supervise assigned staff within the Administrative Services Unit (ASU) in the performance of professional duties to ensure efficient, thorough and regulatory compliant operations throughout P&Z which consists of four Divisions and 64.5 full-time positions. Such duties include Financial Management and Budgeting, Procurement, Human Resources, Information Technology Services, General Office Management, Facility Maintenance, Development and Execution of Administrative Policies and Procedures, Emergency Preparedness, Training and Professional Development and Employee Engagement for P&Z.

What You Should Bring
You should be a strong motivated leader with an enthusiast and collaborative work ethic and a high level of accountability; your skill sets should include the following:

• Trained and intuitive leadership ability and honed decision-making skills;
• A strong and demonstrated managerial and supervisory background;
• Strong credentials and experience in Finance and Budgeting demonstrating a well- rounded knowledge-base in development and execution of organizational budgets of approximately $10 million annually (personnel and non-personnel);
• Procurement and contract management knowledge and experience;
• A strong knowledge-base and background in all facets of Human Resources;
• A facility operations background;
• Workflow and project management skills and experience;
• A high verbal and written communication competency level;
• Demonstrated ability to work well with, and provide high levels of customer service, to staff, management and the public;
• Ability to work well with teams of diverse backgrounds and professions;
• Working knowledge of Information Technology hardware and software programs;
• An organizational management background including a knowledge-base in growing and maintaining a strong workplace culture and in developing and leading employee engagement programs; and
• Ability to develop, implement and maintain training and professional development plans and resources for ASU, managerial and line staff; and
• Ability to coach under performing staff directly and to assist managerial staff is doing the same.

• Perform related work as required.

About the Department
The Department of Planning & Zoning works closely with communities to carry out the City's Strategic Plan, fostering amenity-rich, service-oriented and equity-balanced neighborhoods; protecting historic and cultural resources; and supporting diverse and creative businesses. In developing neighborhood plans, reviewing development proposals, and promoting economic vitality, we continue our commitment to collaborate with all stakeholder groups to honor the character of each neighborhood and to strengthen and sustain them, and Alexandria as a whole, for now and in the future.

Minimum & Additional Requirements

A Bachelor's Degree in Management, Business Administration, Finance, or related field. Four (4) years of relevant experience in support functions such as Human Resources, Purchasing, Accounting, Budgeting, etc. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

A Master’s Degree in Public Administration, Management, Business Administration, Finance or related field is preferred. At least four years of experience working in the public sector and with interdepartmental teams; five years of experience in Human Resources and Organizational Management, along with five years of experience in preparing and implementing annual Budgets (personnel and non-personnel); at least five years of supervisory experience of a staff of three or more; ability to lead in the development and achievement of work plans including the setting and tracking of goals and objectives; training in Emergency Preparedness; proven written and verbal communication skills; proficiency in Microsoft Suite Programs (Word, Excel), Adobe Suite Programs, financial programs such as MUNIS or Peoplesoft, human resources software, and shared file applications such as One Drive, Smart sheets, etc.; experience in establishment of proficient electronic filing systems; experience interpreting and applying various Federal, Commonwealth, and City laws, regulations, and policies and in developing procedures for implementation of City administrative regulations; and experience in procurement and contract management. Membership in the Government Finance Officers Association and/or Society for Human Resources Management.

Notes

This position requires the successful completion of a pre-employment criminal background check.

Employer

City of Alexandria

Address

City Hall
301 King Street,
Alexandria, Virginia, 22314

Phone

7037463784

Website

http://alexandriava.gov/jobs

The City of Alexandria is an Equal Opportunity Employer and values diversity in its workforce. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, military status, or disability.