What are the responsibilities and job description for the Records Manager position at CITY OF ALBANY?
Kathy M. Sheehan Office of Human Resources Albany City Hall
Tatiana Diaz, Director 24 Eagle Street, Rm 301 Mayor (p) 518-434-5049
(f) 518-434-5269
Notice of Job Opening
Position: Records Manager
Applicants must meet the requirements outlined in the enclosed job
description.
PLEASE NOTE: This position is in the competitive class and will be
filled on a provisional basis pending the outcome of the civil service
examination.
.
Department: Administrative Services
Number of Vacancies
1
to be filled:
$57,200 - $85,800 annually
Rate of Pay:
Commensurate with qualifications and experience.
Schedule: Monday – Friday 8:30 a.m. – 4:30 p.m.
Application Deadline: Until Filled
All applicants must submit an application online via jobs.albanyny.gov
to be considered for the job opening.
Residency Requirement: YES
Per City Code § 62-1, all individuals hired by the City of Albany
municipal government must be or become residents of the City of
Albany within 180 days of hire. Failure to move into the City shall be
deemed a voluntary resignation.
The City of Albany is an Equal Opportunity /Affirmative Action Employer.
Posted on Friday, July 28th, 2023
City of Albany
Competitive
Revised: 1/31/18
RECORDS MANAGER
DISTINGUISHING FEATURES OF THE CLASS: The Records Manager is
responsible for assembling, cataloguing, preserving, and managing government records
of the City of Albany. The work involves contact with records coordinators in
government agencies to determine storage needs and provide records management
advice. The Records Manager acts primarily as a liaison between the Hall of Records
and its client agencies. The incumbent will work to create and maintain accessible,
retrievable computer archives and databases, incorporating advances in electronic
information storage technology. The incumbent works closely with records center and
data entry personnel and may have responsibility for document requests. The incumbent
will preserve records, documents, and objects, copying records to microfilm, microfiche,
disk, or computer formats as necessary. The work is performed under the general
supervision of the Commissioner of Administrative Services. The incumbent may be
responsible for supervision of the records center as required.
TYPICAL WORK ACTIVITIES: (Illustrative Only)
Leads, plans and manages the City’s records management program;
Conducts surveys of departments to determine space needed for storage of records,
types of records, condition, necessity of, arrangements for storage, legal or historical
value of records and the need for retention or disposition of records;
Participates in the disposition of records held by the City offices according to local,
state and federal rules and regulations;
Serves as the technical expert on city-wide electronic and non-electronic records
management issues;
Advises senior management on adequacy of documentation, creation, and
management of city records, keeping senior management informed on current and
projected operational requirements, issues, legislative, and regulatory matters;
Ensures that Department/Agency personnel are knowledgeable and kept current about
records management principles and requirements, and that they receive records
management training appropriate to their needs;
Instructs employees in the proper procedures for processing and packing of records to
be sent to the records center;
Periodically surveys offices to ascertain records for future disposition purposes;
receives requests for the processing and release of records from the center; retrieves
and releases records after appropriate clearances are received;
Ensures that archives can be made accessible to a wide range of users;
Performs related work as required.
Records Manager - CSC 1-31-18 FINAL, Page 1 of 2
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL
CHARACTERISTICS:
Thorough knowledge of archival management, arrangement, preservation of historical
records and documents;
Good knowledge of local, state and federal laws, rules and regulations concerning the
disposition of public records;
Ability to understand the generation, use and disposition of public records;
Ability to analyze problems and derive practical solutions for records maintenance
purposes;
Ability deal effectively with administrators, employees and the general public;
Ability to recognize historical documents and to arrange for their preservation;
Ability to prepare reports and keep records;
Ability to follow oral and written directions;
Familiarity with the use of computers;
Good organizational skills;
Good analytical skills;
Dependability;
Confidentiality;
Sound judgment;
Tact and courtesy;
Physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS:
(A) Graduation from an accredited four-year college or university with a Bachelor’s
Degree (or higher) and one (1) year of experience in a public or private archives
or records management office or in library services; OR
(B) Graduation from an accredited two-year college with an Associate’s Degree and
three (3) years of experience in a public or private archives or records
management office or in library services; OR
(C) Graduation from high school or possession of a high school equivalency diploma
and five (5) years of experience in a public or private archives or records
management office or in library services; OR
(D) Any equivalent combination of training and experience as defined by the limits of
(A) through (D) above.
Revised: 12/28/92
1/25/01
3/28/01
6/27/17
1/31/18
Records Manager - CSC 1-31-18 FINAL, Page 2 of 2
Salary : $57,200 - $85,800
