What are the responsibilities and job description for the Buyer I - Central Services position at City of Albany, Georgia?
The purpose of this classification is to perform procurement activities and to supervise support staff in the procurement of equipment, materials and services for the Albany Utilities, or for the city or county as assigned.The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises, directs and evaluates assigned staff; processes employee concerns and problems; directs work; counsels and recommends discipline for staff; completes employee performance appraisals.
Researches and writes technical specifications for the bidding of equipment, goods, services and professional contracts; conducts pre-bid conferences and other formal meetings; reviews completed work associated with the bid process; issues purchase orders; processes reports and maintains purchasing records to ensure compliance with established policies and procedures.
Obtains quotes and tabulates summaries of informal and formal bids or proposals; procures requisitioned materials, supplies and services in accordance with established laws, regulations and policies.
Compiles information for purchase requisitions, bids, contracts and purchase orders; presents and makes recommendations on bid and contract awards to the department director, city manager and city commission as applicable; issues purchase orders, awards bids and contracts as authorized by department director.
Advises departments on proper procedures for writing specifications, processing invoices, preparing contracts, using automated purchasing system and performing other purchasing tasks.
Confers with users regarding the status of departmental procurement activity.
Maintains working relationships with vendors, contractors, suppliers, sales representatives, city and county staff, elected officials and others.
Researches information on appropriate purchasing conditions, bonding and insurance requirements for bids, contracts, and purchasing documents by referring to applicable laws, policies and procedures; confers with insurance agents to ensure adequate insurance coverage prior to releasing bid or proposal.
Mediates delinquent account problems, bid proposals and other procurement matters between Finance, vendors and departments.
Researches and recommends modifications or alternative solutions to city and county departments' procurement requests.
Writes and issues purchase orders, bid specifications, bid proposals, contract extensions and renewals, blanket purchase orders, leases, agreements and other documents.
Assists Deputy Director with budget by submitting all requested purchasing information; completes Open Purchase Order Reports for construction at the end of the fiscal year.
Inspects and evaluates goods and materials to ensure compliance with specifications and contractual requirements; evaluates changes and discrepancies on purchase orders and contracts and initiates appropriate action.
Operates a personal computer to enter, retrieve, review or modify data, utilizing Microsoft Word, Microsoft Excel, AS 400, JD Edwards Financial, Turbo Bid, Gov Deals.com, word processing, spreadsheet, database presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions
Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures; maintains files for jobs designed in-house and maintains the departmental listing book of jobs on computer.
Reviews and audits departmental receiving reports with variances or changes; reviews field purchase order report for violations of procurement policies and procedures.
Performs contract administration duties for professional service, maintenance, insurance and supply contracts as assigned.
ADDITIONAL FUNCTIONS
Assists at city surplus sales including annual auction.
Acts as procurement manager in the manager's absence as assigned.
Performs other related duties as required.Associate's degree in business administration and purchasing preferred; additionally, three (3) years previous experience and/or training that includes purchasing, preferably in a local government or utility organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver's license.Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may require the ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Supervises, directs and evaluates assigned staff; processes employee concerns and problems; directs work; counsels and recommends discipline for staff; completes employee performance appraisals.
Researches and writes technical specifications for the bidding of equipment, goods, services and professional contracts; conducts pre-bid conferences and other formal meetings; reviews completed work associated with the bid process; issues purchase orders; processes reports and maintains purchasing records to ensure compliance with established policies and procedures.
Obtains quotes and tabulates summaries of informal and formal bids or proposals; procures requisitioned materials, supplies and services in accordance with established laws, regulations and policies.
Compiles information for purchase requisitions, bids, contracts and purchase orders; presents and makes recommendations on bid and contract awards to the department director, city manager and city commission as applicable; issues purchase orders, awards bids and contracts as authorized by department director.
Advises departments on proper procedures for writing specifications, processing invoices, preparing contracts, using automated purchasing system and performing other purchasing tasks.
Confers with users regarding the status of departmental procurement activity.
Maintains working relationships with vendors, contractors, suppliers, sales representatives, city and county staff, elected officials and others.
Researches information on appropriate purchasing conditions, bonding and insurance requirements for bids, contracts, and purchasing documents by referring to applicable laws, policies and procedures; confers with insurance agents to ensure adequate insurance coverage prior to releasing bid or proposal.
Mediates delinquent account problems, bid proposals and other procurement matters between Finance, vendors and departments.
Researches and recommends modifications or alternative solutions to city and county departments' procurement requests.
Writes and issues purchase orders, bid specifications, bid proposals, contract extensions and renewals, blanket purchase orders, leases, agreements and other documents.
Assists Deputy Director with budget by submitting all requested purchasing information; completes Open Purchase Order Reports for construction at the end of the fiscal year.
Inspects and evaluates goods and materials to ensure compliance with specifications and contractual requirements; evaluates changes and discrepancies on purchase orders and contracts and initiates appropriate action.
Operates a personal computer to enter, retrieve, review or modify data, utilizing Microsoft Word, Microsoft Excel, AS 400, JD Edwards Financial, Turbo Bid, Gov Deals.com, word processing, spreadsheet, database presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions
Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures; maintains files for jobs designed in-house and maintains the departmental listing book of jobs on computer.
Reviews and audits departmental receiving reports with variances or changes; reviews field purchase order report for violations of procurement policies and procedures.
Performs contract administration duties for professional service, maintenance, insurance and supply contracts as assigned.
ADDITIONAL FUNCTIONS
Assists at city surplus sales including annual auction.
Acts as procurement manager in the manager's absence as assigned.
Performs other related duties as required.Associate's degree in business administration and purchasing preferred; additionally, three (3) years previous experience and/or training that includes purchasing, preferably in a local government or utility organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver's license.Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may require the ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.