Office Assistant I - Water Administration - Part Time

GENERAL DESCRIPTION

Under general supervision, to perform a variety of clerical duties in support of Water Administration, including maintaining administrative records, forms, and files, and providing assistance to the Executive Assistant – Water Administration and Division staff.

SUPERVISION EXERCISED

This position exercises no supervision.

IMPORTANT AND ESSENTIAL DUTIES

Serve as receptionist for Water Administration by receiving and responding to telephone calls and walk-in requests from the public, contractors, and employees, providing information regarding City policies, procedures, and activities.

Prepare and process routine reports, correspondence, and forms.

Provide clerical assistance in support of meetings, including scheduling, preparing agendas, and recording notes.

Perform filing, data entry, and scanning of departmental records to support digital recordkeeping.

Process and distribute incoming and outgoing mail.

Order and maintain office supplies inventory.

Assist with preparing vouchers, check requests, and purchase requisitions.

Support the Executive Assistant – Water Administration with special projects, budget preparation, and other administrative tasks.

OTHER JOB RELATED DUTIES

Perform other job related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Standard office practices, procedures, and equipment.

Basic principles of recordkeeping, filing systems, and effective customer service techniques.

Microsoft Office Suite applications, including Word, Excel, and PowerPoint.

Skill to:

Accurately type, file, and enter data with attention to detail.

Operate office equipment such as computers, copiers, scanners, and related technology.

Provide courteous and effective customer service in person, by phone, and via email.

Ability to:

Communicate clearly and concisely, both orally and in writing.

Perform administrative tasks efficiently, accurately, and independently.

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

One (1) year of clerical or office support experience is preferred.      

Education/Training:

A high school diploma or GED is required.

License or Certificate:

A valid Texas driver's license, the ability to obtain one within ninety (90) days of employment, or a military waiver is preferred.

Special Requirements:

Essential duties require the following physical skills and work environment:

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

___     Sedentary – lifting of no more than 10 pounds

_X_     Light – lifting no more than 20 pounds; carrying up to 10 pounds

___     Medium – lifting no more than 50 pounds; carrying up to 25 pounds

___     Heavy – lifting no more than 100 pounds; carrying up to 50 pounds

___     Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:  The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:

N         =          No

E         =          Extensive (100 – 70% of the time)

M         =          Moderate (60 – 30% of the time)

I           =          Infrequent (20 – 10% of the time)

A         =          Almost Never (<10% of the time)

Code / Task

_M_    Standing

_E_     Sitting

_M_    Walking

_I__    Lifting

_I__    Carrying

_I__    Pushing/Pulling

_I__    Overhead Work

_E_     Fine Dexterity

_I__    Kneeling

_I__    Crouching

_I__    Crawling

_E_     Bending

_E_     Twisting

_A_     Climbing

_E_     Balancing

_M_    Vision

_E_     Hearing

_M_    Talking

___     Other:  _____________________

Salary : $17 - $20