What are the responsibilities and job description for the Emergency Management - Division Manager - Emergency Management position at City of Abilene?
GENERAL DESCRIPTION
Under the direction of the Abilene Fire Chief, leads and administers the City of Abilene’s emergency management program. Directs the development, implementation, coordination, and ongoing improvement of citywide plans and programs for disaster preparedness, prevention, mitigation, response, and recovery. Ensures emergency operations plans and related procedures are current, comprehensive, and consistent with applicable local, state, and federal requirements. Coordinates emergency management activities with City departments, regional partners, and other response organizations to strengthen the City’s readiness and ability to respond effectively to emergencies and disasters.
SUPERVISION EXERCISED
This position exercises direct supervision over the Deputy Emergency Management Coordinator.
IMPORTANT AND ESSENTIAL DUTIES
Maintains the Emergency Operations Center (EOC), emergency communications systems, and related equipment in a continuous state of operational readiness.
Organizes, directs, and coordinates Emergency Management staff and volunteers, including their readiness, assignments, and activities.
Identifies and administers emergency management grants; coordinates damage assessments; and tracks and submits claims with state and federal agencies.
Serves as the City’s primary emergency management liaison with local agencies, neighboring jurisdictions, emergency services, and the media during emergencies and disasters.
Manages the City’s public warning and notification system, including its readiness, operation, and coordination with appropriate agencies.
Reviews, develops, and updates the City of Abilene Emergency Operations Plan and supporting annexes to maintain accuracy, readiness, and compliance with applicable requirements.
Develops and delivers emergency preparedness training for City staff, volunteers, and community members.
Plans, coordinates, and participates in local, regional, and state emergency management exercises to evaluate readiness and identify opportunities for improvement.
Coordinates SKYWARN activities, including severe weather coordination and related social media communications.
Attends and completes state-required emergency management and emergency operations training.
Operates a personal or City vehicle for City related work.
OTHER JOB RELATED DUTIES
Perform other job related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Principles and practices of emergency management, including emergency operations planning and Emergency Operations Center (EOC) operations.
The National Incident Management System (NIMS), including the Incident Command System (ICS).
The National Response Framework (NRF), which replaced the former National Response Plan
Skill to:
Communicating clearly and effectively, both orally and in writing.
Using computer software, including Google Workspace and Microsoft Office, with an emphasis on presentation software such as PowerPoint and Google Slides.
Safely operate a motor vehicle.
Ability to:
Exercise sound judgment and make effective decisions during emergency operations.
Speak publicly in a clear, concise, and professional manner.
Respond to local on scene emergencies when warranted.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Five (5) years of previous emergency response or emergency management experience is preferred.
Two (2) years of supervisory experience is required.
Education/Training:
Bachelor’s degree in Emergency Management, Public Administration, Business Administration, or a related field is required.
Successful completion of ICS NIMs courses 100, 200, 700, and 800 is required.
Successful completion of ICS 300 and 400 within one (1) year of employment is required.
License or Certificate:
A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
A Texas Emergency Management certification within two (2) years of employment is required.
A Certified Emergency Management certification within three (3) years of employment is required.
Special Requirements:
Essential duties require the following physical skills and work environment:
24/7 availability to monitor the City of Abilene for impending major emergencies and disasters in rotation shifts with the Deputy Emergency Management Coordinator.
Functioning member of the emergency response team that operates an EOC in a disaster environment.
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
M Standing
M Sitting
M Walking
I Lifting
I Carrying
I Pushing/Pulling
I Overhead Work
M Fine Dexterity
I Kneeling
I Crouching
I Crawling
I Bending
I Twisting
I Climbing
I Balancing
E Vision
E Hearing
E Talking
Other:
Under the direction of the Abilene Fire Chief, leads and administers the City of Abilene’s emergency management program. Directs the development, implementation, coordination, and ongoing improvement of citywide plans and programs for disaster preparedness, prevention, mitigation, response, and recovery. Ensures emergency operations plans and related procedures are current, comprehensive, and consistent with applicable local, state, and federal requirements. Coordinates emergency management activities with City departments, regional partners, and other response organizations to strengthen the City’s readiness and ability to respond effectively to emergencies and disasters.
SUPERVISION EXERCISED
This position exercises direct supervision over the Deputy Emergency Management Coordinator.
IMPORTANT AND ESSENTIAL DUTIES
Maintains the Emergency Operations Center (EOC), emergency communications systems, and related equipment in a continuous state of operational readiness.
Organizes, directs, and coordinates Emergency Management staff and volunteers, including their readiness, assignments, and activities.
Identifies and administers emergency management grants; coordinates damage assessments; and tracks and submits claims with state and federal agencies.
Serves as the City’s primary emergency management liaison with local agencies, neighboring jurisdictions, emergency services, and the media during emergencies and disasters.
Manages the City’s public warning and notification system, including its readiness, operation, and coordination with appropriate agencies.
Reviews, develops, and updates the City of Abilene Emergency Operations Plan and supporting annexes to maintain accuracy, readiness, and compliance with applicable requirements.
Develops and delivers emergency preparedness training for City staff, volunteers, and community members.
Plans, coordinates, and participates in local, regional, and state emergency management exercises to evaluate readiness and identify opportunities for improvement.
Coordinates SKYWARN activities, including severe weather coordination and related social media communications.
Attends and completes state-required emergency management and emergency operations training.
Operates a personal or City vehicle for City related work.
OTHER JOB RELATED DUTIES
Perform other job related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Principles and practices of emergency management, including emergency operations planning and Emergency Operations Center (EOC) operations.
The National Incident Management System (NIMS), including the Incident Command System (ICS).
The National Response Framework (NRF), which replaced the former National Response Plan
Skill to:
Communicating clearly and effectively, both orally and in writing.
Using computer software, including Google Workspace and Microsoft Office, with an emphasis on presentation software such as PowerPoint and Google Slides.
Safely operate a motor vehicle.
Ability to:
Exercise sound judgment and make effective decisions during emergency operations.
Speak publicly in a clear, concise, and professional manner.
Respond to local on scene emergencies when warranted.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Five (5) years of previous emergency response or emergency management experience is preferred.
Two (2) years of supervisory experience is required.
Education/Training:
Bachelor’s degree in Emergency Management, Public Administration, Business Administration, or a related field is required.
Successful completion of ICS NIMs courses 100, 200, 700, and 800 is required.
Successful completion of ICS 300 and 400 within one (1) year of employment is required.
License or Certificate:
A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
A Texas Emergency Management certification within two (2) years of employment is required.
A Certified Emergency Management certification within three (3) years of employment is required.
Special Requirements:
Essential duties require the following physical skills and work environment:
24/7 availability to monitor the City of Abilene for impending major emergencies and disasters in rotation shifts with the Deputy Emergency Management Coordinator.
Functioning member of the emergency response team that operates an EOC in a disaster environment.
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
M Standing
M Sitting
M Walking
I Lifting
I Carrying
I Pushing/Pulling
I Overhead Work
M Fine Dexterity
I Kneeling
I Crouching
I Crawling
I Bending
I Twisting
I Climbing
I Balancing
E Vision
E Hearing
E Talking
Other:
Salary : $91,184 - $113,980