Accounting - Division Manager - Accounting

GENERAL DESCRIPTION

Under general direction of the Assistant Director of Finance or the Controller, manages and oversees the daily operations of the division, including accounts payable, accounts receivable, cashiering, reconciliation, and general ledger functions. This position ensures the accuracy, completeness, and timeliness of financial transactions, reporting, and compliance with applicable laws, regulations, and policies.

SUPERVISION EXERCISED

This position exercises direct supervision over technical and clerical staff.

IMPORTANT AND ESSENTIAL DUTIES

Perform various accounting assignments including the preparation of reports, audits of accounts, and maintenance of City's journals and ledgers.

Approve invoices, check requests, and authorize payments.

Reconcile general ledger accounts, bank accounts, and prepare journal entries for various types of transactions.

Prepare and submit required federal, state, and local financial reports.

Supervise accounting staff, including assigning work, conducting performance evaluations, and providing training and professional development opportunities.

Identify, evaluate, and implement process improvements to enhance efficiency, accuracy, and internal controls within financial operations.

Prepare and review financial reports, including periodic financial statements. Consult and collaborate with departments on their budgets and transactions. Prepare budget reports and provide information as requested.

Collaborate with staff to streamline workflows and adopt best practices for accounting procedures. Assists with establishing uniform processes and procedures for cashiering and other accounting activities performed at other City locations.

Ensures proper allocation of centrally billed goods and services to City. Coordinates utility service activations and disconnections for City owned property with service providers.

Respond to inquiries from departments, vendors, customers, and external agencies regarding financial matters.

Assist with special projects and perform other duties as assigned by the Director of Finance.

Operate a City or personal vehicle to attend meetings at various City locations.

OTHER JOB-RELATED DUTIES

Perform other job-related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Generally accepted accounting principles and practices.

Governmental accounting and fund structure.

Principles of financial administration, including budgeting and reporting.

Best practices and principles of accounts payable, accounts receivable, and cashiering.

Accounting cycles and processes.

Pertinent Federal, State, and local laws, codes, and regulations.     

ERP systems and financial software.

Skill to:

Attention to detail and accuracy.

Operate office equipment including computer equipment and related software.

Strong analytical, organizational, and communication skills.

Safely operate a motor vehicle.

Ability to:

Plan, schedule, and supervise areas of responsibility and staff.

Interpret and apply financial regulations and policies.

Utilize analytical judgment and decision-making abilities appropriate to the work environment, laws, policies and procedures.

Consistently meet deadlines and due dates.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Lead and manage a team in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

Five (5) years of experience in accounting is required.

Three (3) years of supervisory experience is required.

Education/Training:

A Bachelor’s degree in Accounting, Finance, or a related field is required.

License or Certificate:

A Certified Public Accountant (CPA) certification, Certified Public Finance Officer (CPFO), or Certified Government Finance Officer (CGFO) is preferred.

A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Special Requirements:

Essential duties require the following physical skills and work environment.

HIPAA Compliance training is required within sixty (60) days of employment.        

Ability to work in a standard office environment.

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

___     Sedentary – lifting of no more than 10 pounds

_X_     Light – lifting no more than 20 pounds; carrying up to 10 pounds

___     Medium – lifting no more than 50 pounds; carrying up to 25 pounds

___     Heavy – lifting no more than 100 pounds; carrying up to 50 pounds

___     Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:  The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:

N         =          No

E         =          Extensive (100 – 70% of the time)

M         =          Moderate (60 – 30% of the time)

I           =          Infrequent (20 – 10% of the time)

A         =          Almost Never (<10% of the time)

Code / Task

_I_       Standing

_E_      Sitting

_I_       Walking

_A_      Lifting

_A_     Carrying

_I_       Pushing/Pulling

_A_     Overhead Work

_E_     Fine Dexterity

_A_     Kneeling

_A_     Crouching

_N_     Crawling

_A_     Bending

_N_     Twisting

_N_     Climbing

_E_     Balancing

_E_     Vision

_E_     Hearing

_E_     Talking

___     Other:  ____________________