Deputy City Clerk

1. Perform the day-to-day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner

Main Activities:

· Receive and verify invoices and requisitions for goods and services

· Verify that transactions comply with financial policies and procedures

· Prepare batches of invoices for data entry

· Data enter invoices for payment

· Process backup reports after data entry

· Manage the weekly check run

· Record all checks

· Prepare vendor checks for mailing

· List all vendor checks in the log book

· Prepare manual checks as and when required

· Maintain listing of accounts payable

· Maintain the general ledger

· Maintain updated vendor files and file numbers

× Maintain cemetery records

× Sell and mark cemetery spaces

× Manage city insurance

× Prepares surplus inventory for sale on GovDeals.com

× Prepare bank deposits

2. Monitor payroll functions in order to ensure staff is paid in an accurate and timely manner. Oversees the payroll clerk to ensure weekly payroll is processed correctly, quarterly and annual reports are completed timely.

3. Provide administrative support in order to ensure effective and efficient office operations

Main Activities:

· Maintain inventory files

· Maintain a filing system for all financial documents

· Ensure the confidentiality and security of all financial and employee files

4. Perform other related duties as required

Minimum Qualifications:

Preference given to Associate or Bachelors degree in accounting, administration or comparable field and/or similar work experience. Must have a valid Alabama Driver's license.

The incumbent must maintain strict confidentiality in performing the duties of the Assistant City Clerk. The incumbent must also demonstrate the following personal attributes:

· be honest and trustworthy

· be respectful

· possess cultural awareness and sensitivity

· be flexible

· demonstrate sound work ethics

The incumbent would normally attain the required knowledge and skills through completion of basic accounting coursework combined with related financial and administrative experience. Equivalencies will be considered.

· knowledge of accounts payable, accounts receivable and maintaining general ledgers

· knowledge of payroll functions and procedures

· ability to maintain a high level of accuracy in preparing and entering financial and payroll information

· ability to maintain confidentiality concerning financial and employee files
· excellent interpersonal skills

· team building skills

· bookkeeping skills

· analytical and problem solving skills

· decision-making skills

· effective verbal and listening communications skills

· attention to detail and high level of accuracy

· very effective organizational skills

· effective written communications skills

· computer skills including the ability to operate computerized accounting, spreadsheet and

word-processing programs, and e-mail at a highly proficient level

· stress management skills

· time management skills

Computer, adding machine, fax, copier, camera, scanner, various other office machines and associated equipment.

The Assistant City Clerk will spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Assistant City Clerk will also have to do some lifting of supplies and materials from time to time. The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The incumbent must also deal with a wide variety of people on various issues.

The incumbent is located in a busy, open area office. The incumbent is faced with constant interruptions and must meet with others on a regular basis.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $45,000 - $55,000