What are the responsibilities and job description for the PROCUREMENT & SPECIFICATIONS SPECIALIST I (SR-16) [6 vacancies] position at City and County of Honolulu?
Kickstart your career and become a Procurement and Specifications Specialist!
The Department of Budget and Fiscal Services, Purchasing Division, located at Honolulu Hale, is seeking candidates for the position of Procurement & Specifications Specialist I. This entry-level role offers training in routine procurement and specifications tasks within a centralized governmental purchasing program. Successful candidates will gain hands-on experience with solicitations, contracts, and special assignments.
What You Will Do
Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current job opening, as well as future job openings with this job title.
HIRING PROCESS
Responsibilities
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your e-mail account in a timely manner. To ensure proper delivery, please make sure you:
Education Requirement
Equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.
Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
For Example
Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
Education And Experience Evaluation
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
Examination Weight
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
The Department of Budget and Fiscal Services, Purchasing Division, located at Honolulu Hale, is seeking candidates for the position of Procurement & Specifications Specialist I. This entry-level role offers training in routine procurement and specifications tasks within a centralized governmental purchasing program. Successful candidates will gain hands-on experience with solicitations, contracts, and special assignments.
What You Will Do
- Receive on-the-job training in governmental procurement work, to include learning and applying policies, practices, laws and ordinances related to governmental purchasing.
- Learn and actively work on purchasing a variety of commodities, services and construction, to include researching vendors for price, quality, characteristics, and reliability of products/services, drafting specifications and terms and conditions for bids and contracts, soliciting bids, making recommendations, etc.
- Provide information to City departments and vendors on the procurement process, specific needs for the commodities and services, or other related information to specific procurement assignments.
- Learn to write up recommendations and justifications for awards for bids and contracts.
- Participate in training and increasingly complex work assignments to progress upward in the Procurement & Specifications Specialist career ladder.
- Perform other key assignments related to the position.
- The expectation for any Procurement & Specifications Specialist I in this department is to learn and progress upward to higher levels.
- Upon completion of probation and demonstration of satisfactory work performance with years of experience at each level, a Procurement & Specifications Specialist I may progress all the way up to the independent Procurement & Specifications Specialist IV level. Promotional opportunities beyond the Procurement & Specifications Specialist IV may also be available, offering expanded opportunities for professional growth and career advancement.
Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current job opening, as well as future job openings with this job title.
HIRING PROCESS
- Applications must be submitted online in order to be accepted. This job posting will close on December 13, 2025, 11:59 p.m., Hawaii Standard Time (HST) or once 45 applications are received, whichever is sooner.
- Interviews for the current vacancies will be held on the week of January 12, 2026.
- A conditional job offer will be made after all interviews have concluded.
- Additional interviews for future vacancies may be scheduled by the individual hiring departments as vacancies occur.
Responsibilities
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your e-mail account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
Education Requirement
Equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.
Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
For Example
- Four (4) years of professional work experience, in any occupation, may substitute for a general bachelor's degree.
- Four (4) years of general work experience (does not need to be professional level experience) in strategic purchasing or procurement activities may substitute for a general bachelor's degree.
Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
Education And Experience Evaluation
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
Examination Weight
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%