What are the responsibilities and job description for the LEGAL CLERK II (SR-12) [1 vacancy] position at City and County of Honolulu?
Defending and Protecting Those Who Serve Our City
Behind every exceptional legal team is a skilled legal support professional who knows every file and keeps track of all deadlines. The City and County of Honolulu (City), Department of the Corporation Counsel, Litigation Division is looking for a responsible, detail-oriented legal clerk who works well under pressure and is eager to contribute their legal support skills while working under pressure on some of the most high-profile legal defense cases handled by the City. This is a great opportunity for an organized and proactive professional to strengthen their legal clerical and administrative skills while contributing to the success of the City’s legal defense team.
What You Will Do:
- Prepare, proofread, edit, and finalize legal forms, pleadings, contracts, correspondence, reports, and related legal documents.
- Manage e-filing, maintain court calendars, track deadlines, and coordinate scheduling.
- Establish, organize, and maintain legal case files, records, and case status information.
- Assist attorneys with trial and hearing preparation by compiling records, gathering documents, and preparing case-related materials.
- Maintain witness lists, prepare and track subpoenas, and coordinate travel arrangements for witnesses as needed.
Career Progression:
There is room for career growth as you work to progressively advance in this job series from a Legal Clerk I up to a Legal Clerk IV position. Experienced and knowledgeable legal clerks can later apply to be a Supervising Legal Clerk II with satisfactory work experience and demonstration of applicable knowledge and skills. (Note: Absent additional qualifications, these classes of work will NOT normally progress to Attorney positions.)
The Career progression is as follows:
| Class Title | Salary Range | Current Pay |
| Legal Clerk I | SR-10 | $3,471 |
| Legal Clerk II | SR-12 | $3,748 |
| Legal Clerk III | SR-14 | $4,054 |
| Legal Clerk IV | SR-16 | $4,388 |
| Supervising Legal Clerk II | SR-20 | $5,330 |
***Actual salary will be commensurate with applicable experience, pending approval.***
Apply today to be part of team that support and defends those who serve the City!
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At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Two years of clerical work experience, one of which must have been legal clerical work involving the preparation, typing and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms and documents.
Substitutions:
- Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.
- Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.
Education must have been completed by the time of application in order to be credited. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.
Applicable Skills Needed:
• Familiarity with legal terminology, legal documents, and court-related procedures.
• Experience preparing, processing, proofreading, and organizing legal forms, records, and correspondence.
• Strong file management and recordkeeping practices, including maintaining legal case files and tracking case information.
• Proficiency using word processing software and computer systems to input, update, retrieve, and manage information.
• Strong attention to detail, grammar, spelling, and document accuracy.
• Effective communication and customer service skills when working with attorneys, court personnel, witnesses, defendants, City employees, and the public.
• Professional judgment and tact when explaining processes, procedures, and policies.
• Strong organizational and time management skills in a fast-paced, deadline-driven environment.
• Experience managing multiple assignments while maintaining accuracy and confidentiality.
• Typing proficiency at a rate of 40 net words per minute.
Highly Desirable:
Experience with e-filing legal documents; familiarity with litigation procedures, Rules of Court, service requirements, and court calendaring deadlines.
Experience with e-filing legal documents; familiarity with litigation procedures, Rules of Court, service requirements, and court calendaring deadlines.
Salary : $3,748 - $4,563