What are the responsibilities and job description for the EXECUTIVE ASSISTANT II (EM-08) [1 vacancy] position at City and County of Honolulu?
Drive Departmentwide Initiatives as the Executive Assistant to the Medical Examiner!
The Department of the Medical Examiner is hiring for an Executive Assistant II in Honolulu! This key role serves as the principal assistant to the Medical Examiner and Deputy Medical Examiner, managing the department’s administrative activities, programs, and projects. The Executive Assistant II acts on behalf of leadership in their absence and has authority to implement initiatives, resolve operational issues, streamline processes, and improve overall service delivery.
What You'll Do
Applications must be submitted online by December 13, 2025, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.
Responsibilities
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
Education Requirement
Equivalent to graduation from a regionally accredited college or university with major work in public or business administration, political science, economics or a related field.
Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
For Example
Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
Experience Requirement
Four (4) years of responsible administrative experience in government or a large business organization.
Applicable Skills
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
License Requirement
Appropriate valid driver's license, as required.
Education And Experience Evaluation
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
Examination Weight
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
The Department of the Medical Examiner is hiring for an Executive Assistant II in Honolulu! This key role serves as the principal assistant to the Medical Examiner and Deputy Medical Examiner, managing the department’s administrative activities, programs, and projects. The Executive Assistant II acts on behalf of leadership in their absence and has authority to implement initiatives, resolve operational issues, streamline processes, and improve overall service delivery.
What You'll Do
- Executive Support: Assist and advise the Medical Examiner and Deputy on administrative and operational matters.
- Correspondence Management: Prepare and respond to sensitive or complex inquiries.
- Policy & Operations: Develop and implement departmental policies, procedures, and operational improvements.
- Department Oversight: Monitor operations, identify improvements, and recommend changes.
- Purchasing & Contracts: Manage department purchases, contracts, and agreements with BFS coordination.
- Facility & Project Management: Oversee maintenance, permits, renovations, relocations, and leases.
- Staff Supervision: Provide oversight to the Administrative Services Officer and designated staff.
- Liaison & Representation: Represent the department in meetings and special projects with governmental and community organizations.
- Perform other duties as assigned.
- Will serve as a Disaster Response worker during declared emergencies.
Applications must be submitted online by December 13, 2025, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.
- Actual salary commensurate with applicable experience and may be eligible for a $10,000 annual temporary recruitment incentive for 5 years, pending approval.***
Responsibilities
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
Education Requirement
Equivalent to graduation from a regionally accredited college or university with major work in public or business administration, political science, economics or a related field.
Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
For Example
- Four (4) years of professional work experience, in any occupation, may substitute for a general bachelor's degree.
- Four years of general work experience (does not need to be professional level experience) in Human Resources /Personnel Management, Budget and Fiscal Management, or Management Analysis, may substitute for a general bachelor's degree.
Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
Experience Requirement
Four (4) years of responsible administrative experience in government or a large business organization.
Applicable Skills
- Knowledge of governmental organization and functions.
- Knowledge of principles and practices of public administration, organization and management, and public relations.
- Knowledge of administrative analysis.
- Knowledge of governmental finance administration and budgeting.
- Knowledge of statutes and ordinances relating to city government functions and operations.
- Knowledge of pertinent Federal and state laws and regulations.
- Ability to conduct studies on and prepare top level management recommendations relating to operations, organization, administrative standards, finance administration and budgeting.
- Ability to coordinate varied and complex work programs.
- Ability to analyze legal decisions, interpretations and directives.
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
License Requirement
Appropriate valid driver's license, as required.
Education And Experience Evaluation
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
Examination Weight
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
Salary : $10,000