What are the responsibilities and job description for the SECRETARY III (SR-16) [1 vacancy] position at City and County of Honolulu, HI?
Position Information
Start your rewarding career with the City and County of Honolulu today!
Ready to make a difference through exceptional administrative support? The Department of Enterprise Services (DES), Honolulu Zoo is seeking a Secretary III! This full-time, permanent role in Honolulu involves providing executive administrative support, managing office operations, and applying knowledge of zoo operations while serving staff and the public.
What You Will Do:
- Manage executive communications by organizing schedules, coordinating meetings, screening calls and visitors, and preparing official correspondence.
- Maintain office operations by keeping accurate records, files, reports, payroll documents, personnel information, and office inventories.
- Coordinate administrative support by supervising office staff as needed, assigning work, and ensuring daily office functions run smoothly.
- Serve as the primary liaison between the Director, Assistant Director, and division supervisors to facilitate communication and follow-up.
- Support organizational compliance by maintaining forms, updating administrative policies and procedures, and responding to routine inquiries and office needs.
- Perform other related duties as needed.
Special Working Conditions:
- Work schedule is Monday to Friday from 7:45 a.m. to 4:30 p.m.
- May be required to work nights, weekends, and holidays based on operational needs.
***Actual salary will be commensurate with applicable experience, pending approval.***
Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.
Additional Job Information
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Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four (4) years of secretarial, stenographic or substantive clerical experience.
Substitution:
1. An associate’s degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.
2. A bachelor’s degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.
Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.
Must be able to:
- Apply office practices and procedures.
- Operate word processors and microcomputers, as required.
- Maintain filing methods and systems.
- Use proper grammar, spelling, and word usage.
- Apply principles and practices of supervision, as required.
- Take dictation at the rate of 80 words per minute and transcribe notes accurately, as required.
- Type and/or key/input information accurately.
- Understand and effectively use word processing and other software applications.
- Summarize and brief materials.
- Work harmoniously with others.
LICENSE REQUIREMENT:
Valid Hawaii State Driver's License (Type 3/automobile), as required.
Examination Process
If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
650 South King Street, 10th Floor
Honolulu, Hawaii, 96813
Salary : $4,388 - $5,338