What are the responsibilities and job description for the ADMINISTRATIVE SPECIALIST II (SR-22) [1 vacancy] position at City and County of Honolulu, HI?
Position Information
THIS VACANCY IS NOT A SECRETARIAL, CLERICAL, OR AN OFFICE SUPPORT POSITION
Are you ready to use your budget planning skills to help care for and improve our island’s natural spaces? We’d love to welcome you to our team! The Department of Parks and Recreation (DPR) is seeking a detail-oriented and fiscally knowledgeable professional to support the effective allocation and management of financial resources that sustain and enhance the City's parks and programs.
What You'll Do
- Coordinate all departmental budgeting activities, including the development and planning of DPR’s annual budget and Capital Improvement Program requests for equipment.
- Ensure the department’s budget accurately reflects the equipment, staffing, and supply needs required to maintain and enhance City parks and recreational facilities.
- Serve as the department’s Purchasing Card (P-Card) Coordinator to manage reconciliations and resolve discrepancies.
- Collaborate with P-Card users and supervisors to maintain compliance with fiscal policies.
- Support operational and maintenance activities that keep the City’s parks safe, welcoming, and well-maintained.
- Perform other related duties as assigned.
- May be required to serve as the Damage Assessment Coordinator for the department during declared civil defense emergencies.
- Will serve as Disaster Response worker during declared emergencies.
Apply today! If you qualify for the position, your name will be eligible for referral to the hiring departments for further consideration for the current openings, as well as future vacancies for openings with this job title.
Additional Job Information
***Actual salary will be commensurate with applicable experience, pending approval.***
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from an accredited four-year college or university with a bachelor's degree in business or public administration or a related field.
For example:
Education must have been completed by the time of application in order to be credited. Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United States. In order to receive credit for the education, proper documentation, e.g., a foreign credential evaluation (FCE), must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit. If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
EXPERIENCE REQUIREMENT:
Three years of professional work experience in budget administration, personnel management (i.e., human resources), or management analysis.
Such experience must have demonstrated:
- Application of specialized knowledge in a focused role with a substantial degree of responsibility.
- An ability to independently apply critical thinking skills to analyze, evaluate and solve complex, non-routine administrative problems related to operational, programmatic, or fiscal management.
- An ability to apply basic principles and practices of public administration including personnel management, budget and fiscal administration, and organization and method analysis.
- Familiarity in preparing information for technical reports for management addressing organizational goals, objectives, and priorities.
Substitution: A Master's degree in Human Resources Management, Business Administration, or Public Administration from an accredited four-year college/university may be substituted for six (6) months of the required work experience.
The substitution must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: In order to be given credit for the substitution, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.
Non-Qualifying Experience:
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level, and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
Most work experience in a professional-level administrative or managerial position includes some responsibility for budget, personnel, and/or management analysis functions. However, if the primary responsibility of the position is not concerned with professional budget administration, personnel management, and/or management analysis work, such experience is not considered qualifying for the position of Administrative Specialist II.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation.....................100%
650 South King Street, 10th Floor
Honolulu, Hawaii, 96813
Salary : $5,369 - $6,283