Special Education Clerk

The Special Education Clerk provides essential clerical, data, and compliance support to special education programs across one or more school sites within the CWC LA network. This role supports the coordination and accuracy of special education processes, helping ensure students receive services in alignment with state and federal requirements.

This position is well-suited for individuals who are detail-oriented, collaborative, and eager to learn. Whether you are new to special education or bring prior experience with IEP processes and compliance, this role offers an opportunity to build experience while contributing to a student-centered and inclusive environment.

The Special Education Clerk collaborates closely with CWC school site teams and the Special Education team to maintain accurate records, coordinate IEP meetings, and support compliance efforts that directly impact students and families.

Key Responsibilities

Special Education Compliance & Documentation

• Maintain accurate and confidential special education student records, including IEPs, assessment plans, meeting notices, and related documentation
• Upload, file, and organize documents in the special education management system (e.g., Welligent, SEIS, or similar) and student information system
• Track and monitor IEP, assessment, and reevaluation timelines, escalating upcoming deadlines to appropriate staff
• Prepare and distribute legally required notices and documents, with training and support provided as needed
  
  

IEP Meeting Coordination

• Schedule and coordinate IEP meetings for assigned school sites, including calendars, parent notifications, interpreters, and meeting logistics
• Maintain IEP calendars and trackers to support compliance and planning
• Prepare IEP packets and ensure all required documentation is ready in advance of meetings
  
  

Data Entry, Reporting & Quality Control

• Enter and review special education data for accuracy, completeness, and alignment across systems
• Maintain trackers related to caseloads, IEP meetings, assessments, and service delivery
• Support documentation requests for audits, monitoring, and reporting, in coordination with the central Special Education team
  
  

Family & Staff Communication

• Serve as a point of contact for families regarding IEP scheduling, documentation, and general procedural questions
• Communicate regularly with teachers, service providers, school administrators, and central office staff
• Support families with form completion and records requests, as appropriate
  
  

General Clerical & Program Support

• Clerical support including copying, scanning, mailing, and file management
• Organize and maintain special education materials and resources
• Assist with organization and tracking of special education materials and resources
• Support with compliance related paperwork related to general SPED compliance, oversight, and reimbursement
• Take on additional responsibilities over time based on experience, training, and program needs
  
  

Core Competencies

• Attention to Detail: Maintains accuracy across systems and documentation
• Organization & Time Management: Effectively manage multiple deadlines and priorities
• Collaboration: Works closely with school and central teams to support students and programs
• Confidentiality & Professionalism: Handles sensitive information with care and discretion
• Adaptability & Growth Mindset: Demonstrates willingness to learn and grow within special education system and compliance