Executive Assistant

At Citizens Community Bank, we pride ourselves on building lasting relationships with our customers and creating a positive impact within the communities we serve. As we continue to grow, we are looking for dedicated, motivated individuals who are passionate about delivering exceptional service and contributing to our success. Join our team and be part of an organization that values collaboration, professional growth, and community involvement.

The Executive Assistant is responsible for managing a variety of critical functions in support of bank processes. Position will include working with coworkers and vendors to keep the bank operating smoothing. They will also assist in supporting other administrative job functions.

Essential functions:

• Support Senior Management Team in performance of their duties, including a variety of projects. Support operations processes including wire approvals and other back-office tasks.
• Act as the bank's designated Security Officer. Responsibility to oversee adherence to the GBCI Security Program. Complete annual security reviews at various bank locations.
• Compile reports and documents from across the bank to include in the monthly Board of Directors packet. Help facilitate communication with Board members as needed. Maintain strict confidentiality of Board documents.
• Coordinate supply orders. Work with vendors to submit supply orders and ensure they are received. Accept orders from designated individuals at each location. Protect the banks interests by helping to control costs.
• Update and distribute division wide leave calendars. Maintain calendars for use of Administrative office facilities including conference room and video conference equipment.
• Provide assistance to all locations with vendors to be used for building upkeep and maintenance. Help resolve vendor complaints and monitor work for proper completion.
• Help update phone lists, calling tree, and other documents used throughout the bank.
• Other associated duties including helping with mail, UPS/FedEx orders, maintaining key logs, ordering business cards, report reviews etc.

Additional Responsibilities:

• Participate in Community Service and Bank-sponsored activities that serve and support the mission and values of CCB.
• Provide superior internal and external customer service: must demonstrate self-governance, courtesy, and respect toward external customers as well as internal customers (all organization personnel).
• Must comply with all company policies and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
• Must complete the assigned online training courses and achieve a passing score by due date.
• Represent in a professional manner which includes a professional image, confidentiality, a positive attitude, good attendance, punctuality, flexibility and adaptability in meeting bank and customer needs.
• Regular and predictable attendance to accomplish assigned job duties.
• Additional duties as requested or assigned.

Qualifications:

1. Experience demonstrating the ability to use judgement and decision-making skills.
2. Strong personnel management and team building skills
3. Able to apply supervisory principles and maintain good employee relationships.
4. Need to be detailed and organized in all processes.
5. Must have good communication skills. Ability to follow up and get results.
6. Must have good verbal and written skills.
7. Need to be able to work fluently with excel and word and other software programs needed in this position.
8. Maintain strict confidentiality

Required Education and Experience

1. 2-3 years banking experience.
2. High School Diploma or equivalent

WORK ENVIRONMENT: Must be able to routinely perform work both indoors in climate-controlled shared work area with moderate noise level and outside in sometimes inclement weather.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle or feel; and talk or hear. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.

Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable and timely attendance. Must be capable of climbing / descending stairs in an emergency situation.

Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.

COMPENSATION & BENEFITS: Salary is dependent upon relevant experience. We offer an extensive benefits package that includes, but is not limited to, flexible health coverage options: medical/dental/vision (partially employer paid with competitive premiums), health rewards program, possible employer contribution to a Health Savings Account, Employee Assistance Program (EAP); life insurance; 401K retirement plan with immediate vesting (up to 3% employer match, 3% automatic employer contribution, and profit sharing); discounted banking products and services; paid vacation/sick days, and paid holidays.

COMPANY OVERVIEW: At Glacier Bancorp, our employees are our most valuable asset. We seek qualified individuals who enjoy people, are innovative and eager to learn. We are dedicated to providing opportunities for personal advancement and professional growth by investing in the tools and training needed to build a personalized career path for you.

Glacier Bancorp, Inc. is a regional bank holding company headquartered in Kalispell, Montana with assets greater than $12 billion, operating in numerous community bank divisions across 8 states (Montana, Idaho, Utah, Washington, Wyoming, Colorado, Arizona and Nevada). We pursue a community banking philosophy, emphasizing personalized service combined with the full resources of a large banking organization. Over the years, Glacier Bancorp has received numerous awards for stability and soundness, and has repeatedly ranked among the top 10% in the nation for financial strength.

We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, age, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws.

Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

No Recruiters or unsolicited agency referrals please.