Nursing Administrative Assistant (Payroll Coordinator)

Citizens Care & Rehabilitation Center is hiring a Full-Time Nursing Administrative Assistant who will assist with administrative duties in the nursing office including payroll administration (Smartlinx Payroll experience, a plus!). Citizens Care is a long-term care and sub-acute rehabilitation facility in Havre de Grace (Harford County). Rated #1 for Quality Care in Maryland and #8 in the State of Maryland, Citizens is an employer of choice! Our Full-Time Payroll Coordinator will work Monday through Friday, 40 hours/week, 8:30 AM to 5:00 PM.

We seek a dependable, organized and customer service-oriented staff member. Must be able to multi-task and prioritize daily duties. Requires Confidentiality due to handling of employee-related information.

Overview

This position is responsible for coordinating the payroll process for the Nursing Department. Assists Nursing Office Support Staff in other administrative duties

Responsibilities

· Performs and/or reviews time and attendance functions for the Nursing Department

· Troubleshoots problems with time and attendance software

· Performs audits and reviews reports to identify discrepancies and makes necessary changes

· Manages documentation in support of benefit time

· Reviews payroll documentation for accuracy

· Assists Director of Nursing in identifying attendance trends and/or employees in need of discipline

· Understands facility pay practices and ensures appropriate utilization

· Communicates with Human Resources to ensure the integrity of the employee and/or payroll data related to new hires, terminations, transfers and status changes

· Responsible for supporting Nursing Scheduling Coordinator

· Reviews daily staffing sheets to ensure adequate coverage

· Manages daily staff issues as they arise in conjunction with the Nursing Scheduling Coordinator

· Serves as liaison with nursing staff with respect to work schedules and payroll

· Responsible for filing, organizing and processing medical records through the Nursing Office

· Coordinates with Unit Secretaries to oversee consultant physician rounds and documentation

· Manages and documents attending physician visits

· Performs various administrative duties as needed

· Adheres to infection control practices

· Attends In-Service training to maintain and improve competencies

· Other duties as assigned

Experience

High School Diploma and at least one year experience processing healthcare payroll or equivalent combination of education and experience

Knowledge/Skills/Abilities:

· Promotes positive image of our facility to residents, guests, families and the community

· Protects the privacy of residents, guests and employees

· Requires excellent verbal and written communications skills, and a professional demeanor

· Projects good judgment and performs all duties satisfactorily while prioritizing projects as assigned

· Exhibits excellent customer service (people) skills and attention to detail

· Requires the ability to multi-task, listen and document information

· Maintains composure, confidentiality and resilience in dealing with all staff

· Possesses good working knowledge of computer systems

Physical and Environmental Requirements:

Must be able to stand, sit, stoop, push, pull, balance, reach, grasp, kneel, climb and lift up to 10 pounds.

*Covid-19 vaccination and Annual Flu Vaccination are Mandatory and conditions for employment* If hired, a background screen and drug screen will be conducted.

Pay: $16.19 - $17.97 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Covid-19 initial vaccination and Annual Influenza vaccination are mandatory for hire and conditions for employment. Are you vaccinated and/or willing to receive the mandatory vaccinations?

Work Location: In person

Salary : $16 - $18