What are the responsibilities and job description for the Executive Assistant/Office Manager - Private Equity Firm - $110-130k position at CitiStaffing?
Executive Assistant/Office Manager
**Office is located on the Greenwich/Westchester border and is NOT near the train station. Applicants must be able to drive to the location.**
Private Equity firm is looking to hire an Executive Assistant/Office Manager to join their growing team! The Executive Assistant/Office Manager will sit at the front desk and serve as the face of the office - creating a welcoming, professional environment for partners, portfolio company executives, board members, and guests, while also providing high-level administrative support to senior members of the investment team.
Responsibilities Include:
- Open the office promptly each morning and ensure reception, conference rooms, and common areas are organized and presentable throughout the day
- Provide administrative support to Associates and senior members of the investment team
- Manage conference room calendars and handle all meeting setup, including catering, A/V, and materials
- Manage complex calendars, schedule meetings, and ensure timely updates and prioritization
- Coordinate domestic and international travel arrangements, including itineraries and logistics across time zones
- Prepare, reconcile, and process expense reports accurately and on time
- Answer and direct incoming calls, voicemails, and messages with professionalism
- Support logistics for internal and external meetings, firm events, trainings, and large office gatherings
- Maintain and stock kitchens, order office and kitchen supplies, and ensure the overall office environment supports a productive workday
- Liaise with building security, maintenance, and vendors
- Handle ad hoc office projects as they arise
Requirements Include:
- Bachelor's degree strongly preferred
- 3 years of experience in an administrative, office management, or executive support role; financial services or professional services experience a plus
- Exceptional organizational skills and attention to detail - you notice what others miss
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Outlook, Excel); experience with Concur or similar expense tools a plus
- Ability to manage multiple priorities simultaneously without losing focus or composure
- Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information
Salary : $110,000 - $130,000