Administrative Assistant

LA County and Ventura County applicants only We are looking for a Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.As a Administrative Assistant , you will be the first point of contact for our company. Our Administrative Assistant duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.To be successful as a Administrative Assistant , you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.Responsibilities· Answer, screen and forward incoming phone calls· Provide basic and accurate information in-person and via phone/email· Receive, sort and distribute daily mail/deliveries· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)· Order front office supplies and keep inventory of stock· Update calendars and schedule meetings· Perform other clerical duties such as filing, photocopying, transcribing and faxingRequirements and skills· Proven work experience as a Administrative Assistant, Front Office Representative or similar role· Proficiency in Microsoft Office Suite· Hands-on experience with office equipment (e.g. fax machines and printers)· Professional attitude and appearance· Solid written and verbal communication skills· Ability to be resourceful and proactive when issues arise· Excellent organizational skills· Multitasking and time-management skills, with the ability to prioritize tasks· Customer service attitude· High school degree; additional certification in Office Management is a plusJob Type: Full-time Benefits: 401(k)Health insurancePaid time off Schedule: 8 hour shift Ability to commute/relocate: West Hills, CA 91307: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Excel: 3 years (Required)Microsoft Powerpoint: 1 year (Preferred)Company DescriptionAt Citiguard, customer attention, integrity and response are at the core of our service philosophy, which has always been an important tradition. To ensure that we provide top-tier quality service that meets our client's expectations, we emphasize the principle of giving more than they expect. Our professional motto is, “We deliver what we promise.” We meet this goal by “listening” to our valued clients, their security concerns, needs and requirements.We pride ourselves on the protection we provide to our clients and community. Our services integrate a skilled workforce with modern technology. Citiguard is a proud equal opportunity employer with a diverse personnel.

Salary : $23 - $24