Maritime Logistic Coordinator / Laytime Analyst

CITA LOGISTICS is headquartered in Norfolk VA, with offices in USA and AUSTRALIA it offers Logistical solutions for bulk cargo export, vessel agency services, commodity testing/inspection, marine services.

Job Type: Full-time

Job Description:

Position Summary

The Logistics Operator is responsible for coordinating the movement, quality control, and commercial administration of bulk raw material shipments on behalf of international customers. The role serves as the primary operational liaison between suppliers, vessel agents, surveyors, laboratories, terminals, shipping companies, and customers to ensure the successful execution of cargo shipments from origin through final delivery.

This position manages logistics activities associated with bulk commodity shipments, including vessel scheduling, cargo documentation, quality control programs, laytime and demurrage administration, laboratory coordination, and customer communications.

Key Responsibilities

Logistics & Shipment Coordination

• Coordinate domestic and international bulk commodity shipments from loading port through discharge.
• Monitor vessel schedules, berth prospects, cargo readiness, and loading progress.
• Communicate daily with suppliers, terminals, vessel operators, surveyors, and customers regarding shipment status.
• Prepare and distribute shipment updates, vessel schedules, and logistics reports.
• Track cargo tonnages and maintain shipment records for management reporting.
• Verify loaded tonnages against Bills of Lading and draft survey reports.

Commercial Operations & Customer Account Management

• Support contract execution by coordinating shipment requirements and logistics services.
• Obtain and evaluate service quotations from laboratories, survey companies, and inspection agencies.
• Coordinate third-party service providers to ensure timely execution of customer requirements.
• Maintain regular communication with international customers regarding cargo movements and operational matters.

Quality Assurance & Laboratory Coordination

• Coordinate cargo sampling, testing, inspection, and certification programs.
• Manage communication between laboratories, surveyors, suppliers, and customers.
• Arrange shipment of samples and oversee testing programs at origin and destination.
• Ensure customer analysis requirements are properly communicated and fulfilled.

Laytime & Demurrage Administration

• Prepare, review, and negotiate laytime calculations.
• Analyze Statements of Facts, vessel movements, terminal performance, and contractual terms.
• Manage laytime claims with suppliers and charterers.

Reporting & Data Management

• Maintain monthly shipment and tonnage statistics.
• Update SharePoint databases and operational reporting tools.
• Verify operational data against Bills of Lading, draft surveys, and shipment documentation.

Documentation & Compliance

• Review and process Bills of Lading, Statements of Facts, draft survey reports, certificates, and commercial documents.
• Ensure documentation is accurate, complete, and distributed to required parties.
• Monitor compliance with customer contract requirements and operational procedures.
• Assist in maintaining records supporting quality, financial, and customer audit requirements.

Computer Skills

• MS Office (Word, Excel, PPT, Power BI)

Experience

• Experience in logistics, maritime transportation, commodity trading support, vessel operations, or supply chain management.
• Experience with bulk commodities / raw materials preferred.
• Experience working with international customers and service providers.

Skills & Competencies

• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong negotiation and commercial awareness.
• Ability to manage multiple shipments and priorities simultaneously.
• Proficiency with Outlook, Excel, SharePoint, Microsoft 365.
• Knowledge of vessel operations, cargo documentation, quality assurance processes, and laytime calculations preferred.
• Ability to work independently while coordinating with international stakeholders.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift 0830-1630
• Day shift
• Monday to Friday, weekend work may be required

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Work Location: In person

Salary : $65,000