What are the responsibilities and job description for the Executive Assistant & Office Coordinator position at Cisco-Eagle?
Cisco-Eagle is seeking a highly organized, detail-oriented Executive Assistant & Office Coordinator to support our leadership team and help manage day-to-day operations at our corporate headquarters. This role combines executive support, coordination, and administrative organization—perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented, employee-owned environment.
Key Responsibilities
Key Responsibilities
- Manage calendars and schedule meetings for leadership.
- Coordinate airfare, hotels, and rental cars for employees that travel.
- Take notes during meetings and calls; track and follow up on action items.
- Prepare and format documents, reports, and presentations with exceptional accuracy and attention to detail.
- Set up conference rooms and handle catering or logistics for meetings and events.
- Maintain well-organized electronic files, shared folders, and company records.
- Assist with internal communications, meeting summaries, and company events.
- Support leadership with special projects and recurring tasks that require precision and reliability.
- Willingness to help.
- Strong organization, communication, and time-management skills.
- Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams.
- Exceptional attention to detail — accurate, thorough, and dependable.
- Professional demeanor, confidentiality, and ability to handle multiple priorities.
- Self-starter who anticipates needs and follows through without prompting.
- 1–2 years of administrative or coordination experience a plus.
- Employee ownership through our ESOP program.
- Comprehensive benefits package including health, dental, vision, life, 401(k), and PTO.
- Opportunity to grow within a stable, employee-owned company with over 50 years of success.