HR Administrative Assistant

Cook Inlet Region, Inc is seeking a talented Human Resources Administrative Assistant to join our HR team. This position is based in Anchorage, AK.

CIRI's offices are conveniently located in mid-town Anchorage at the Fireweed Business Center, a modern building that represents CIRI’s cultural diversity, respect for the land, and sustainability. The Fireweed Business Center reflects our heritage in the displayed Alaska Native art and interior design.

Cook Inlet Region, Inc., also known as CIRI, is one of 12 land-based Alaska Native regional corporations created pursuant to the Alaska Native Claims Settlement Act (ANCSA). CIRI’s regional boundaries roughly follow the traditional Dena’ina territory of Southcentral Alaska. CIRI was incorporated on June 8, 1972, and is owned today by a diverse group of more than 9,500 Shareholders who live in Alaska and throughout the world.

CIRI offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401K with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.  

CIRI only accepts applications through our online career page at https://www.ciri.com/careers/jobs/

General Function

In alignment with CIRI’s mission and values, the Human Resources Assistant provides administrative support to the Human Resources team to include data entry, file management, and HRIS and recruitment support as needed.

Major Activities (Typical Duties/Responsibilities)

1. Enter data into the HRIS system (and payroll system as needed) to include employee information/changes, personnel file updates and data entry in coordination with HRIS implementations.
2. Maintain personnel files in alignment with local, state, and federal laws and best practices; ensure records of terminated employees are handled in alignment with CIRI’s retention policies and procedures.
3. Support the recruitment process by assisting with posting jobs, screening resumes, scheduling interviews and conducting phone screens.
4. Assist with employee onboarding and offboarding.
5. Track employee training requirements and ensure training is complete.
6. Perform employee off-boarding functions.
7. Effectively and actively communicate company policies and procedures.
8. Respond to unemployment claims and employment verifications.
9. Compile HR related metrics.
10. Work effectively with all levels of employees in the company.
11. 
    Stay apprised of federal, state, and local employment laws and regulations; communicate and implement best practices.
12. Perform other duties and special projects as appropriate and as assigned.

Knowledge/Skills/Abilities

• Understand CIRI’s mission, values, vision, and strategic focus areas and incorporates knowledge into daily activities.
• Excellent interpersonal and customer service skills; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibits a professional manner in dealing with others.
• Basic knowledge of general human resources functions, best practices and regulations.
• Intermediate professional written and oral communications skills.
• Strong attention to detail and accuracy.
• Strong analytical skills; ability to determine how situations vary from one another and develop recommendations, ability to exercise sound, well-thought judgement.
• Intermediate administrative skills.
• Ability to research and organize information with particular attention to accuracy and detail.
• Proficient using Microsoft Office products, such as Word, Excel, PowerPoint and industry-standard computer software and databases.
• Excellent oral and written communication skills, including thorough knowledge of proper grammar, advanced vocabulary, spelling, editing and proofreading skills.
• Ability to look at situations analytically, make decisions, solve problems and exercise excellent judgment.
• Superior organizational, follow-up and detail-oriented skills.
• Knowledge of ANCSA corporations and the businesses and activities of CIRI, its subsidiaries and its non-profit agencies.
• High degree of sensitivity regarding confidential information.
  

Physical Abilities

• Sufficient fine motor skills for use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time
• Visual and communication abilities adequate to perform the essential functions of the job
• Ability to kneel, bend and twist at the waist on an occasional basis
• Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion
• Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis, and greater weights on an occasional basis.

Minimum Qualifications

• High school diploma or GED; some college strongly preferred
• Two years of administrative experience; Human Resources assistant experience preferred
• Experience in a for-profit organization preferred
• Experience with a company whose employees work throughout the U.S. preferred
• Ability to pass a background screening
  

CIRI does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. CIRI adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. CIRI reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.