What are the responsibilities and job description for the Paralegal position at Circuit of The Americas?
Description: Paralegal(Full-Time)
Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater. Opening in 2026, COTA’s amusement park, COTALAND, is on over 30-acres featuring two first of their kind Roller Coasters and 30 rides.
Job Description
COTA is looking for a talented paralegal. You will be a valued partner on the legal team and will be responsible for managing a wide range of contracts including review, negotiation of standard forms, execution and tracking terms and renewals, corporate governance matters, equity administration, and other ad hoc legal projects. This position requires excellent communication skills, attention to detail, and the ability to support multiple tasks, departments and individuals.
Requirements
Requirements & Essential Functions:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.
Equal Employment Opportunity
COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal regulations.
Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater. Opening in 2026, COTA’s amusement park, COTALAND, is on over 30-acres featuring two first of their kind Roller Coasters and 30 rides.
Job Description
COTA is looking for a talented paralegal. You will be a valued partner on the legal team and will be responsible for managing a wide range of contracts including review, negotiation of standard forms, execution and tracking terms and renewals, corporate governance matters, equity administration, and other ad hoc legal projects. This position requires excellent communication skills, attention to detail, and the ability to support multiple tasks, departments and individuals.
Requirements
Requirements & Essential Functions:
- Management of contract forms and templates
- Prepare and negotiate NDAs and standard form contracts
- Draft initial sponsorship contracts based on approved term sheets
- Monitor compliance of major contracts including review of final signed agreements against final legal-approved version
- Contract lifecycle administrator including tracking of contract terms and renewals
- Upkeep of legal data room
- Insurance coordinator; review and manage COIs
- Corporate record keeping and entity management including entity formation and registrations
- Assist with equity matters
- Draft corporate resolutions and consents
- Manage records for real estate portfolio (deeds, leases, easements)
- Trademark/Copyright portfolio management
- Develop procedures and systems to provide effective legal services
- Research legal issues
- Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships.
- Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly.
- Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow.
- Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization.
- BA/BS degree
- Paralegal certificate preferred
- 5 years experience in a corporate, law firm, or government environment
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe PDF/Acrobat
- Experience with DocuSign, Smartsheets and document management platforms
- Organizational and critical thinking aptitude
- Experience managing confidential information with professionalism and integrity
- Superior analytical and organizational skills with strong attention to detail
- Exceptional interpersonal and communication skills
- A high level of discretion and sound judgment
- Strong writing and editing skills
- Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms.
- Ability to lift and/ or move up to 25 pounds.
- Ability to stand/walk for long periods.
- The noise level in the work environment is usually moderate but can be loud during events.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.
Equal Employment Opportunity
COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal regulations.