OCJ - Administrative Assistant II - Interpreter Services

JOB TITLE:             ADMINISTRATIVE ASSISTANT
                                    OFFICE OF INTERPRETER SERVICES (OIS)
GRADE:                    ADMINISTRATIVE ASSISTANT II, GRADE14
SALARY:                  ENTRY RATE ON TEAMSTERS 700 PAY SCHEDULE, CURRENTLY                                        $56,557
UNION:                     TEAMSTERS LOCAL 700
LOCATION:             COURT LOCATIONS AS ASSIGNED

Job summary and duties:
 

• Answer and direct telephone calls; take and relay messages
• Process requests for interpreter services
• Check cases involving persons with Limited English Proficiency (L.E.P.) to ensure the correct date, time, room number, and court location.
• Assist in scheduling of interpreters for Spanish, Polish, and other languages, including contacting third party vendors and processing advance and same day requests for interpreter services
• Communicate with judges, court personnel, and interpreters to ensure availability of interpreter services as required
• Collect data and provide statistics required by the Administrative Office of the Illinois Courts.
• Perform general clerical duties, including filing, typing, and inputting data for reports to the Administrative Office of the Illinois Courts and the Chief Judge
• Perform such other duties as may be directed by supervisory personnel

The duties listed are not set forth for the purpose of limiting the assignment of work.  They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s line of work.

Job requirements:

• High School graduate or G.E.D. equivalent.
• Basic knowledge of court procedures and legal terminology.
• Knowledge of Microsoft Work, Excel program and excellent typing skills (45 wpm).
•  Excellent written and oral communication and organizational skills
• Ability to format memoranda and correspondence, etc., and understand legal terminology as it relates to same.
• Ability to work and interact with legal and non-legal personnel in a highly professional manner
• Excellent problem-solving skills, ability to multi-task, and ability to maintain composure under pressure
• Ability to travel to various court locations as required

Physical Requirements:

• On a continuous basis, sit at a desk for long periods of time in front of a computer screen;
• Intermittently twist to reach equipment or supplies surrounding desk;
• Perform simple grasping and fine manipulation;
• Strength to lift files weighing up to 20 pounds; and
• Use smart phone, including texting and other functions, telephone, and computer on a daily basis

This position requires a pre-employment drug screening and criminal background check.  Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.  All offers of employment are contingent upon successful completion of all required screening criteria. 

Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.

Please apply by filling out the application at our Career Page.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER
 It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment.  No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.

 

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