Compliance Coordinator

ob Summary

The Compliance Coordinator supports the organization’s Compliance and Privacy Programs by assisting with regulatory compliance activities, monitoring, audits, policy management, training, and ongoing compliance initiatives. Working under the direction of the Compliance Manager, the Compliance Coordinator helps ensure organizational practices align with applicable federal and state laws, regulations, contractual requirements, and internal policies.

The position serves as a resource to departments across the organization, assists with identifying and addressing compliance risks, maintains compliance documentation and tracking systems, and supports corrective action and continuous improvement activities. The Compliance Coordinator promotes a culture of integrity, accountability, privacy, and regulatory compliance while supporting the organization’s mission and operational objectives.

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Key Responsibilities:

• Assist with compliance and privacy administrative functions and daily operations
• Support preparation of Board of Directors presentations, including PowerPoint slide development
• Participate in auditing activities and documentation review
• Assist in conducting and documenting risk assessments
• Prepare meeting agendas, materials, and take detailed meeting minutes
• Support development of risk and quality reports for leadership review
• Assist with facility site surveys and compliance monitoring activities
• Help maintain compliance documentation and tracking tools
• Collaborates with team members on special projects and process improvements
• May also be required to travel to other Circle the City locations as needed to support compliance activities, audits, monitoring, investigations, training, and other operational needs.
• Other duties as assigned

Qualifications:

Education:

• High School diploma or GED required

Experience:

• One or more years of experience in administrative, operations, quality, human resources, legal, customer service, project coordination, or similar role required.
• Experience in a healthcare setting is preferred.

Skills:

• Demonstrated ability to learn and understand policies, procedures, regulatory requirements, and organizational standards.
• Strong organizational skills with the ability to manage multiple assignments, maintain accurate records, track deadlines, and follow tasks through completion.
• Strong attention to detail and ability to identify inconsistencies, missing information, or potential concerns and appropriately escalate them.
• Effective written and verbal communication skills with the ability to communicate professionally with employees, leadership, patients, and external parties.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently while also collaborating effectively with individuals across different departments and levels of the organization.
• Reliable and accountable with assigned responsibilities.
• Flexible and adaptable in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, and the ability to learn new software and compliance management systems.
• Commitment to ethical conduct, accountability, confidentiality, and the organization’s standards of professional behavior.
• Comfortable handling competing priorities in an occasionally high stress environment.