What are the responsibilities and job description for the Office Administrator position at Circle 8 Crane Services, LLC?
Office Administrator
Location: Corpus Christi, TX
Job Type: Full-Time
Compensation: Competitive, based on experience
About the Role
We are seeking a highly organized and detail-oriented Office Administrator to join our team. This position plays a key role in ensuring smooth day-to-day office operations, supporting various administrative tasks, and assisting in financial processes. If you thrive in a fast-paced environment and enjoy multitasking, we’d love to hear from you!
Key Responsibilities
Reception & Office Coordination
- Answer and transfer phone calls professionally
- Greet and assist visitors, ensuring a welcoming experience
- Accept deliveries and guide visitors as needed
Purchase Orders & Expense Management
- Maintain and organize PO system in Fleet Cost and Care (FCC).
- Process and respond to emailed PO requests
- Scan and store physical PO records monthly
- Reconcile POs with employee P-card reports
Invoice & Billing Support
- Assist in creating invoices in OpenInvoice, OpenTicket, NetSuite, and FCC
- Check NetSuite for missing field tickets and attachments
- Follow up on unpaid invoices for approval and processing
- Scan, attach, and store invoice records systematically
Expense Reports & Credit Card Management
- Review Coast expense reports weekly
- Reconcile Coast reports with employee-submitted expense reports weekly
Receiving & Financial Support
- Deposit customer checks as needed
- Organize and file check deposit records
- Retrieve daily mail when required
Employee Records & General Office Management
- Assist where needed.
Who You Are
✅ Highly organized with strong attention to detail
✅ Comfortable working with financial documents and systems like NetSuite, FCC & OpenInvoice (or willing to learn)
✅ Proficient in Microsoft Excel and other office software
✅ Excellent communication skills, both written and verbal
✅ Able to multitask and adapt in a fast-paced environment
Why Join Us?
Competitive salary & benefits
Growth opportunities within the company
A supportive and collaborative work environment
How to Apply
If you’re interested in this position, please send your resume and a brief cover letter outlining your qualifications to application@circle8services.com. We look forward to hearing from you!
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $34,345 - $50,206