What are the responsibilities and job description for the Inventory & Production Coordinator position at CIP Recruiting Services?
Description
Inventory Planning • Production Support • Operations | Boston, MA (on-site)
Company: Polkadog
Position: Inventory & Production Coordinator
Reports To: Admin Manager
Type: Part-time now, on a track to full-time as you grow into inventory & production planning
Salary Range: $20–$25 / hour, depending on experience
The Opportunity
Polkadog is a beloved Boston-based premium pet treat brand — a manufacturer and multi-channel retailer with eleven stores, a fast-growing wholesale business, and a national Amazon presence. Newly acquired by TAW Ventures, the company is entering an ambitious, multi-year growth phase backed by real investment.
What You’ll Do
You’ll be the connective tissue between our kitchen, our warehouse, and our records — making sure what we plan, what we make, and what we have on hand all line up.
Starting out — master the foundation:
- Keep our inventory accurate and trusted — maintain records in our inventory system (Fishbowl) so the numbers people rely on are always right.
- Support a fast-paced production process — enter production data, track materials, and help the team stay ahead of what each run requires.
- Reconcile the paperwork — review packing slips and purchase orders to confirm documentation is complete and matches what’s in the system.
- Watch inventory levels — monitor stock and flag when essential ingredients and materials need to be reordered, so production never stalls.
- Run cycle counts and physical inventories — help plan and execute counts that keep our data clean.
- Solve the mysteries — investigate and resolve discrepancies, and help us understand why they happened so they don’t repeat.
Growing into — own the planning:
- Forecast demand — use sales and seasonal trends to anticipate what we’ll need across stores, wholesale, and Amazon.
- Plan production schedules — help sequence the kitchen’s work so we make the right products at the right time.
- Coordinate with suppliers — manage reorder timing and relationships to keep materials flowing as volume grows.
This second tier is where the role becomes full-time — you’ll help shape how Polkadog plans inventory and production at scale.
What You Need to Succeed
We care more about attitude, accuracy, and curiosity than a long résumé. If you’re organized, dependable, and like solving puzzles with numbers, you’ll do well here.
- Detail-obsessed. You catch the small discrepancies others miss and care about getting it right.
- Comfortable with computers and MS Office. Solid working knowledge of Excel and a willingness to learn new systems.
- Confident with basic math. Counts, conversions, and reconciliations don’t intimidate you.
- A reliable teammate. You work well independently and pitch in with the crew when it counts.
- Cool under pressure. You can stay accurate in a deadline-driven, hands-on environment.
- High school diploma or equivalent.
Nice to have (but we’ll teach the right person):
- 2 years in an inventory control, warehouse, or production support role.
- Hands-on experience with Fishbowl Inventory — a real plus.
- An interest in manufacturing, supply chain, or the pet/CPG industry.
Why Join Polkadog
- A real career path. Start part-time mastering the fundamentals, and grow into a full-time inventory & production planning role as you take on more.
- Compensation that grows with you. A competitive hourly rate now, with benefits available as you grow into the full-time role.
- Real ownership. You won’t be a cog — your work directly keeps production running and shelves stocked.
- A brand people love. Join a Boston institution that pet owners are passionate about, now backed for serious growth.
- Learn the whole operation. Get hands-on exposure to manufacturing, inventory, and operations from the inside.
The Environment
This is an on-site role in our Boston production facility. Expect a working manufacturing environment — noise, raw ingredients, and moving equipment are part of the day. It’s hands-on, fast-moving, and never boring.
Ready to apply?
Tell us a little about yourself and why this role caught your eye — we read every application. Polkadog is an equal opportunity employer and welcomes candidates of all backgrounds.
Salary : $20 - $25