HS Quality & Data Monitor (10-month)

Website: www.cincy-caa.org

JOB DESCRIPTION

Position Title:

Head Start Quality & Data Monitor (10-month)

FLSA Status:

Non-Exempt

Business Unit:

Head Start

Pay Grade:

D

Department:

Head Start

Revision Date:

06-2026

Company Address (work location may be different):

Cincinnati-Hamilton County Community Action Agency * 1740 Langdon Farm Road * Cincinnati, Ohio 45237

ABOUT US

At the Cincinnati-Hamilton County Community Action Agency (CAA), we envision an equitable community where everyone has the tools and resources to be self-sufficient. Our mission is clear: through advocacy, high-quality programs, and strong community partnerships, our dedicated team is breaking down barriers to equity and opportunity while building self-sufficiency across generations. Our values guide us in everything we do: we serve with passion, collaborate as a team, have compassion for others, use our talents to do transformational work, and strive to continuously improve.

POSITION SUMMARY

The Head Start Quality Coordinator? Monitor? at CHCCAA plays a crucial role in advancing our mission to expand opportunities and build self-sufficiency for our community members. This position has responsibility for ensuring program compliance with Head Start Performance Standards and other regulatory requirements by conducting regular site visits, monitoring classroom quality, and providing recommendations for improvement. This role supports continuous quality improvement by assessing program effectiveness, analyzing monitoring data, identifying areas for enhancement, and collaborating with staff to maintain high standards of service for children and families. The ideal candidate will use their skills to embody our values and contribute to our vision of a thriving, self-sufficient community.

ESSENTIAL JOB FUNCTIONS: 

Program Monitoring & Compliance

• Conduct routine classroom and site visits to assess compliance with Head Start Performance Standards, state licensing, and agency policies.


• Utilize monitoring tools and checklists to evaluate program quality, safety, and service delivery.


• Document findings, provide feedback to staff, and recommend corrective actions when necessary.


• Assist with preparation for external monitoring reviews and audits.

Quality Improvement & Data Analysis

• Collect and analyze monitoring data to identify trends, patterns, and areas for program improvement.


• Generate reports, dashboards, and presentations summarizing compliance findings and program performance.


• Use data insights to support decision-making and inform quality improvement strategies.


• Track corrective action plans and measure the impact of implemented improvements.

Training & Collaboration

• Work closely with teachers, site managers, and leadership to enhance program quality.


• Provide training and coaching to staff on compliance, policies, quality standards, and data utilization.


• Stay informed of regulatory changes and communicate updates to program staff.


• Participate in team meetings and contribute to strategic planning efforts.

The above statements are intended to describe the general nature and level of the work being performed by staff assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Additionally, CAA management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

QUALIFICATIONS AND REQUIREMENTS

Required Education, Skills and Experience:

• Associate’s or Bachelor’s degree in Early Childhood Education, Data Analytics, Social Services, Public Administration, or a related field preferred

• Minimum of 3 years of experience in early childhood education, program compliance, quality monitoring, or data analysis within Head Start or a similar setting


• Knowledge of Head Start Performance Standards and state childcare regulations


• Strong observational and assessment skills


• Experience with data analysis tools such as Excel, Tableau, ChildPlus, or similar systems


• Strong computer skills with proficiency in database systems and Microsoft Office Applications 

Required Job Competencies

CAA Core Competencies:

• Passion for service to the community


• Compassion for others – empathy, respect, caring, kindness


• Collaboration and teamwork


• Commitment to continuous improvement

Position-Specific Competencies:

• Organization – able to multi-task, prioritize work and meet deadlines with a high level of accuracy and attention to detail  


• Communication – able to effectively exchange information with others through verbal, nonverbal, and written methods 


• Interpersonal - can effectively interact, communicate and build positive relationships with others 


• Customer service - willingness and ability to provide high-quality support, assistance and solutions wherever needed 


• Problem-solving - can effectively recognize, assess and resolve issues 


• Analytical skills - able to compile, assess and act on data 

Other Requirements:

• A valid driver's license and valid automobile insurance must be maintained.


• Must have reliable Wi-Fi access to support remote work as needed.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation.

Working Conditions:

• Work Location - 1740 Langdon Farm Road, Cincinnati, Ohio* 


• Work Hours – 8:00 a.m. to 5:00 p.m. Monday through Friday*   


• Onsite work is in a typical office environment 


• This position is eligible for remote work up to two days per week, defined by department schedules, assuming all eligibility and performance criteria are met and maintained.  Hybrid work is not guaranteed and may be withdrawn or changed at management discretion. 


• Planned and unplanned travel to and from Head Start Center and other C-HCCAA or meeting/conference locations, including overnight and/or out of town travel may be required.   

Physical Requirements:

• Talk, hear and communicate with co-workers, clients, children and/or parents


• See and be able to read, write, and interpret written documents


• Use hands to manipulate, handle feel, and control items or equipment


• Use hands to operate into a laptop computer or tablet


• Lift and move objects weighing up to 15 pounds

The Cincinnati-Hamilton County Community Action Agency is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Functions, Qualifications, Requirements and Physical Demands listed in this job description represent the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The listed Job Functions do not necessarily include all activities that the incumbent may perform.

Your employment with the Cincinnati-Hamilton County Community Action Agency is entered into voluntarily or “at-will,” meaning that both you and the employer may end the employment relationship with or without reason, cause or notice unless otherwise prohibited by law. You are free to terminate your employment at any time, with or without cause. Similarly, C-HCCAA has the right to terminate the employee’s employment, or otherwise alter an employee’s position, duties, title or compensation at any time, with or without cause or notice. Therefore, the only employment relationship that exists is one terminable at will by either the employee or C‑HCCAA.