What are the responsibilities and job description for the Office Coordinator position at Cincinnati Arts Association?
Position Summary
We are seeking a customer-service oriented and highly organized individual to join our team as Office Coordinator. This position serves as the first point of contact at our Aronoff Center for the Arts administrative office and plays a key role in creating a welcoming and professional front office environment. The Office Coordinator is responsible for coordinating office services across departments and providing broad administrative support to ensure smooth daily operations.
Responsibilities
General responsibilities include but are not limited to: serve as the primary point of contact for the main phone line, including training and coordinating phone relief personnel; display professional communication skills in receiving visitors, answering phones, directing calls; promptly open and close front office and other associated areas at the start and end of the business day; oversee, order, stock and maintain inventory of all office supplies including corporate stationary needs; manage the coordination and allocation of parking validations for visitors, and across departments; prepare monthly allocation reports; manage daily metering and distribution of incoming and outgoing mail; manage and coordinate company bulk and mass mailings; oversee postage machine regarding postage refills and maintenance; Stay current on USPS postal regulations and communicate relevant changes to staff; maintain and troubleshoot all administrative area office equipment, including service calls; keep office staff apprised of changes in office services that affect the organization; remain knowledgeable of/and troubleshoot problems regarding office equipment; arrange for courier services for internal departments; maintain front desk manuals and keep updated with current information; provide administrative assistance to other departments as needed.
Qualifications
To perform this job successfully, an individual must be a self-starter and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
REQUIRED EXPERIENCE/EDUCATION:
High school diploma or equivalent required. Minimum of one-year related experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skill, and abilities.
REQUIRED KNOWLEDGE/SKILLS/ABILITY:
- Punctuality and reliability are essential.
- Ability to work independently and a self-starter.
- Proficiency with Microsoft (Word, Excel, Outlook)
- Demonstrated ability to operate and troubleshoot office equipment to support daily administrative tasks.
- Excellent customer service and phone etiquette skills
- Professional appearance and demeanor
- Strong written, verbal, and interpersonal communication abilities
- Highly organized with attention to detail
- Ability to lift approximately 15-20 lbs.
If you are dependable, proactive and enjoy creating an organized and welcoming environment, we encourage you to apply!
DEADLINE TO APPLY: October 23, 2026
Interested candidates may complete an application online at cincinnatiarts.org or in person at:
Cincinnati Arts Association
Aronoff Center for the Arts (Administrative Offices)
650 Walnut Street
Cincinnati, Ohio 45202
No phone calls please.
EOE/M/F/D/V/SO Employer
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $38,113 - $48,559