Procurement Specialist

The Procurement Specialist is responsible for supporting the successful execution of construction projects through effective material planning, procurement, and supplier coordination. Working closely with Engineering, Project Management, Construction Operations, and Vendors, this role ensures project materials are accurately identified, competitively sourced, properly entered into SAP, and delivered in accordance with project schedules.

The ideal candidate possesses strong technical aptitude, can interpret construction and engineering drawings, and has experience procuring materials for mechanical, refrigeration, piping, industrial, or commercial construction projects. This position serves as a critical link between engineering design, procurement, and project execution.

Company Benefits:

• 13 paid holidays
• Vacation and sick pay
• PPE provided along with annual allowance for boots and prescription safety glasses
• Work shirts provided by company
• Annual appreciation package
• Early performance evaluation opportunities
• Competitive benefits (medical/ dental/ vision)
• 401k match
• Company paid life insurance and disability
• Employee assistance program
• Career development opportunities

Key Responsibilities

Material Takeoffs & Scope Review

• Review engineering drawings, P&IDs, isometric drawings, equipment layouts, and construction documents to identify material requirements.
• Perform detailed material takeoffs, primarily focused on piping systems, valves, fittings, supports, insulation, and mechanical components.
• Verify material quantities, specifications, and scope requirements prior to procurement.
• Collaborate with engineering teams to resolve drawing discrepancies, missing information, and material questions.
• Support continuous improvement of material planning and takeoff processes.

Procurement & Vendor Management

• Prepare and distribute Requests for Quotation (RFQs) to qualified suppliers and manufacturers.
• Evaluate supplier quotations for pricing, quantities, technical compliance, lead times, freight costs, and commercial terms.
• Compare competing bids and make procurement recommendations based on best overall value.
• Develop and maintain strong working relationships with suppliers and manufacturers.
• Monitor market conditions and identify opportunities to improve pricing and procurement efficiency.

Purchase Order Administration

• Create, issue, and manage purchase orders in SAP.
• Ensure purchase orders accurately reflect project requirements, quantities, pricing, delivery schedules, and project coding.
• Coordinate purchase order revisions, supplier clarifications, and change requests.
• Track procurement commitments and maintain accurate purchasing records.
• Support project teams by providing procurement status updates and material delivery forecasts.

Material Planning & Delivery Coordination

• Monitor supplier production schedules and material lead times.
• Follow up with vendors to ensure materials are manufactured, shipped, and delivered as scheduled.
• Identify potential material shortages, delays, or supply chain risks and proactively communicate concerns to project teams.
• Coordinate delivery requirements with project managers, construction teams, warehouses, and suppliers.
• Assist in resolving material shortages, delivery issues, and supplier performance concerns.

ERP & Material Master Data Management

• Coordinate with Engineering to establish and maintain material master data within SAP.
• Enter project bills of material (BOMs) from engineering models, drawings, and design documentation into SAP.
• Maintain accurate material descriptions, quantities, units of measure, and procurement data.
• Ensure project materials are properly structured and coded within SAP for purchasing and project cost tracking.
• Assist with ongoing improvements to material management processes and ERP data accuracy.

Cross-Functional Project Support

• Partner with Engineering, Project Management, Construction Operations, Accounting, and Warehouse teams to support project execution.
• Participate in project kickoff meetings and procurement planning reviews.
• Provide visibility to project teams regarding procurement status, material availability, and delivery risks.
• Support project schedules by ensuring timely procurement and delivery of required materials.

Qualifications

Required

• Associate's degree or bachelor's degree in Supply Chain Management, Construction Management, Business, Engineering Technology, or related mechanical field experience
• 3 years of experience in purchasing, procurement, material planning, construction support, or project coordination.
• Ability to read and interpret construction drawings and engineering documentation.
• Experience performing material takeoffs and validating bills of material.
• Strong organizational, analytical, and communication skills.
• Proficiency in Microsoft Excel and ERP systems.
• Experience working with SAP or similar ERP software.

Preferred

• Experience in industrial refrigeration, mechanical contracting, process piping, HVAC, manufacturing, or industrial construction.
• Knowledge of piping systems, valves, fittings, steel products, and mechanical equipment.
• Familiarity with project-based procurement environments.
• Experience with inventory management and material planning processes.
• Understanding of supply chain and vendor management best practices.

Company Profile

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

CIMCO is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, CIMCO provides accessibility accommodations during the recruitment process. Should require any accommodation, please let us know, and we will work with you to meet your needs.